Office Manager

Description

Launched by the Invest North Tulsa initiative, Northside Neighbors is a resident-driven nonprofit dedicated to fostering opportunity and prosperity in North Tulsa, by operating in four key areas:
Mixed-income Housing, Cradle-to-Career, Community Wellness, and Economic Vitality. As a prospective Purpose-Built Communities Network Member, the organization is committed to a holistic, resident-first approach that ensures North Tulsa’s neighborhoods not only grow but thrive.

The Office Manager plays a crucial role in ensuring the smooth operation of Northside Neighbors. This position is responsible for managing day-to-day administrative functions, supporting organizational logistics, and ensuring efficient internal operations. Duties include office and supply management, vendor coordination, calendar and meeting support for the Executive Director, and administrative support for staff and programs.

• Manage daily office operations, including supply ordering, and file management.
• Serve as the primary point of contact for vendors, service providers, and facility-related contracts.
• Maintain office-wide systems and procedures for recordkeeping, document retention, and workflow efficiency.
• Provide administrative support to the Executive Director, including managing calendars, scheduling meetings, and preparing materials.
• Assist in organizing board meetings, community events, and special projects, including preparation of agendas, minutes, and logistics.
• Ensure a welcoming and professional environment for visitors, staff, and community members.
• Serve as a central coordination point between staff, leadership, and external vendors to ensure smooth day-to-day operations and clear communication.
• Ensure administrative systems and office operations function efficiently and reliably, as reflected in timely vendor payments, organized records, clear workflows, and positive staff experience.
• Serve as the primary point of contact for office technology and administrative tools (e.g., Office 365 Workspace, printers, shared drives, phone support), coordinating troubleshooting, access, and basic training as needed.
• Support financial processes such as invoice tracking
• Assist staff with printing, data entry, communication logistics, and basic tech troubleshooting.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintain confidentiality and handle sensitive information with discretion.
• Participate in all organizational events and support broader efforts of Northside Neighbors as needed.
• Other duties as assigned.

• Associate’s degree in business administration, office management, or a related field preferred;
  Bachelor’s degree a plus.
• Minimum of 3 years of relevant administrative, office management, or operations experience, preferably in a nonprofit or community-based setting.
• Experience supporting executive leadership and managing calendars, communications, and logistics.
• Experience working with diverse populations and community-based initiatives is a plus.
• Familiarity with North Tulsa a plus.

• Excellent organizational and time management skills; ability to multitask and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and basic database systems.
• Detail-oriented with a high level of accuracy in data entry and documentation.
• Ability to work independently and as part of a collaborative team.
• Strong interpersonal skills and the ability to engage respectfully with residents, staff, partners, and stakeholders.
• Adaptability and flexibility in a dynamic, mission-driven environment.
• Commitment to the mission and values of Northside Neighbors.

• Ability to lift up to 25 pounds on occasion (e.g., event materials).
• Ability to stand, walk, or be physically active during community events or outreach activities.
• Must be able to work both indoors (office setting) and outdoors (community events, neighborhood canvassing).
• Must be able to travel locally and occasionally out of town as required.