Facilities and Workspace Coordinator

Description

Build in Tulsa Background:

The mission of Build in Tulsa, LLC is to close the wealth gap in America by catalyzing multi-generational wealth within overlooked communities through tech and entrepreneurship. Build in Tulsa is dedicated to providing underestimated entrepreneurs with the human, social, and financial capital needed for success in commercializing new products and services in the marketplace.

Build in Tulsa offers a suite of services, including training and workshops to prepare founders for accelerators, mentoring and networking events to foster connections with peers and strategic partners, and facilitating access to potential sources of capital. Build in Tulsa is also addressing barriers that many underrepresented entrepreneurs face by providing free coworking space, cost-of-living assistance, and funding for technology and other business-related awards.

Build in Tulsa Team Values:

• Innovation:
  Taking a forward-thinking approach to how Build in Tulsa operates to uniquely support our community.
• Resilience:
  Adapting quickly and evolving continuously to ensure that Build in Tulsa will endure and thrive beyond whatever we may encounter in an unknown tomorrow.
• Collaboration:
  
  Being a partner to our diverse entrepreneur and business community, whether that means mentor, supporter, side-by-side problem solver, idea bouncer, connection maker, or whatever else it takes to help them succeed.
• Respect:
  Honoring the history that Build in Tulsa is rooted in, and honoring the intelligence, hard work, and dedication that each Build in Tulsa community member puts into building their business.

Position Summary: The Facilities & Workspace Coordinator is responsible for the day-to-day functionality and upkeep of Build in Tulsa’s physical workspace, ensuring facilities, technology, and shared spaces are clean, safe, and fully operational for entrepreneurs, partners, staff, and visitors. By maintaining high standards of organization, responsiveness, and coordination, this role supports a professional, welcoming, and hospitality-driven environment that fosters productivity, collaboration, and community.

In addition to facilities and workspace oversight, the Facilities & Workspace Coordinator serves as a front-facing presence within the space, providing courteous, responsive, and service-oriented support to those utilizing the building. This role balances operational execution with warmth and professionalism, ensuring interactions reflect Build in Tulsa’s commitment to inclusion, excellence, and community.

The Facilities & Workspace Coordinator works closely with internal teams and external vendors to support workspace operations, building activations, and administrative needs, while maintaining accurate documentation related to space usage and facilities. The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to anticipate needs, resolve issues efficiently, and contribute to a consistently positive on-site experience.

This is a full-time, hourly role that requires full-time in-person attendance. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM CT, with occasional evening and weekend work as needed.

Key Responsibilities:

Workspace Experience & Front-of-House Support (30 %)

• Serve as the primary point of contact for entrepreneurs, partners, and visitors, delivering a consistently professional, welcoming, and service-oriented experience.
• Conduct onboarding orientations for new entrepreneurs, partners, and visitors, including presentations and walkthroughs that provide a clear overview of the building, workspace norms, technology, safety procedures, and access protocols.
• Facilitate connections, respond to inquiries within established timelines, and support entrepreneur engagement across programs and coworking activities.
• Collect, document, and submit entrepreneur feedback through designated systems to support continuous improvement.
• Represent Build in Tulsa in alignment with organizational values, brand standards, and professional conduct expectations.

Workspace Operations & Technology Support (30%)

• Oversee daily coworking operations to ensure all spaces are clean,…