Administrative Assistant

Administrative Assistant I

Join to apply for the Administrative Assistant I role at H&P.

Location: Tulsa, OK

Work Type: On site

The Administrative Assistant I position in the Tulsa Real Estate office is pivotal for ensuring smooth office operations and supporting the real estate team. Responsibilities include managing communications, organizing schedules, and handling documentation. This role facilitates seamless interactions offering a valuable opportunity to gain experience within a collaborative and fast‑paced environment.

• Answer phone calls and greet visitors with a friendly and welcoming attitude.
• Keep track of utility expenses by coding them correctly and monitoring them regularly.
• Order office supplies and uniforms as needed to ensure we always have what we need.
• Manage the setup and disconnection of utility accounts for spaces that are vacant.
• Prepare tenant lease files and handle general correspondence, keeping everything organized.
• Receive maintenance calls from tenants and make sure they get to the right person quickly.
• Keep tabs on tenant insurance to make sure everything is up to date.
• Help with planning and running special events for management.
• Attend weekly meetings and track tasks to keep everyone on the same page.

• High school diploma or equivalent; additional education or certifications in office administration or real estate is a plus.
• 1-3 years of Administrative Assistant experience.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly learn new software.
• Ability to multitask and prioritize tasks in a fast‑paced environment.

At H&P, our commitment to our people is at the forefront, and that includes benefits that provide employees a sense of health and financial security. We know that life continues outside of employment and actively caring of our people is our priority.

• Comprehensive medical, dental, vision, and life insurance
• Flexible Spending or Health Savings Accounts
• 401k match
• Paid Leave Plans
• Parental & Adoption Benefits
• Disability Coverage Employee Assistance Program
• Educational Assistance
• Learning & Development Opportunities
• Flex-scheduling available for qualifying positions to achieve work‑life integration

The job level and associated compensation for this position will be determined based on the candidate’s experience, qualifications, and alignment with the role’s requirements. Final compensation for this role may vary depending on individual factors.

H&P is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Thank you for your interest in joining our team!