Engineering Administrative Assistant

Overview

Administrative support role for the Test Rack, providing a wide range of clerical tasks to ensure efficient operation. Supports management and staff by maintaining a well-organized and productive work environment, enabling the Test Rack team to focus on technical startup testing of units before release from production.

• Manages and organizes startup test files, documents, and records.
• Maintain physical and electronic filing systems, ensuring documents are properly labeled, stored, and easily retrievable.
• Prepares and edits correspondence, reports, and presentations.
• Summarizes test outcomes, unit readiness, and delays for leadership.
• Documents and compiles defect reports for leadership (failed startups, missing components, discrepancies in wiring, etc.).
• Schedules and coordinates meetings and appointments.
• Acts as a bridge between production, Test Rack, and Engineering teams to avoid bottlenecks.
• Monitors unit status.
• Maintains testing supplies, equipment, and inventory, ordering as necessary.
• Ensures test stations are stocked with forms, labels, and office supplies.
• Handles incoming and outgoing mail and packages.
• Enters and updates data into databases, spreadsheets, and other digital systems.
• Utilizes office software and tools, such as word processing, spreadsheet, and presentation software.
• Compiles KPIs such as pass/fail rates, average test time, and rework frequency.
• Assists with ad-hoc tasks and projects as assigned by management.
• Maintains records for Test Rack budget and inventory.
• Reports process inefficiencies to supervisor.
• Makes sure team has the latest standard operating procedures provided by management.
• Assists in fostering an energetic and positive working environment.

Administrative experience preferred. Minimum of a high school diploma or equivalent.

• Possesses excellent interpersonal, verbal and written communication, and organization skills.
• Presents a strong, confident, and decisive personality.
• Possesses strong computer proficiency with experience with Microsoft Office.
• Ability to accomplish/complete tasks while demonstrating a high attention to detail.
• Demonstrates strong multi-tasking capabilities and problem solving skills.
• Works effectively in a fast-paced, high-pressured, team environment.

• Lift up to 50lbs.
• Sit or stand for up to 95 percent of work hours.
• Daily visits to manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure.

Tulsa, OK

Engineering Administrative Assistant I