Purchasing Coordinator

Job Overview

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We are Lennar, one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for our Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

The Purchasing Coordinator is responsible for providing administrative support to the Manager and/or Purchasing Department through a range of responsibilities. This role requires the ability to manage multiple tasks within deadlines, demonstrate good judgment, and maintain a professional, supportive attitude.

• Track subcontractor/supplier insurance using the IDS database.
• Distribute new vendor/subcontractor packages.
• Perform filing, copying, and other administrative tasks within the department.
• Assist Purchasing with bidding for new projects.
• Interface with the Accounting Department to ensure timely payment for subcontractors.
• Input, print, and fax information to trades using JD Edwards.
• File and mail Notices of Completion.
• Order appliances for each community.
• Prepare and distribute bidding packages and set up new vendors for new communities.
• Prepare weekly production reports, community books and product cut‑sheets.
• Assist in field operations administration.
• Prepare correspondence for other departments, government entities, homeowners, etc.
• Prepare and distribute Sequence sheets to trades and field personnel.
• Order homesite‑specific plot plans.
• Coordinate plan‑ordering activities, including online setup and distribution.
• Process and follow up on utility deposit refund requests.
• Audit and track contractor license information for all trade partners.
• Maintain lumber tracking spreadsheet using Random Lengths weekly reports.
• Update and maintain Master Trade Partner/Bid lists.
• Provide backup support for Contracts Administrator and receptionist duties.

• High School Diploma or equivalent required; college education preferred.
• At least 2 years of office or administrative experience.
• Proficient with computers and experienced with JD Edwards, AutoCAD, Buzzsaw, Build Pro/Supply Pro, and Excel.
• Capable of handling multiple detail‑oriented tasks with concurrent deadlines.
• Strong writing skills and exceptional organizational abilities.
• Demonstrates a strong work ethic, integrity, and loyalty.
• Effective team player with the ability to perform well under pressure.

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.

At Lennar, we offer a comprehensive array of benefits designed to enhance well‑being and professional growth. Benefits include robust health insurance plans (Medical, Dental, Vision), a 401(k) Retirement Plan with a $1 for $1 company match up to 5%, Paid Parental Leave, Associate Assistance Plan, Education Assistance Program, up to $30,000 in Adoption Assistance, up to three weeks of vacation annually plus generous Holiday, Sick Leave and Personal Day policies, a New Hire Referral Bonus Program, Home Purchase Discounts, and the Everyone’s Included Day.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

Seniority level:
Entry level

Employment type:

Full‑time
Job function:
Purchasing and Supply Chain

Location:

Tulsa, OK