Accounts Payable Specialist

Pay Range

$24.00 - $29.00 per hour

(Depending on experience and qualifications.)

This is a non-exempt, hourly position and is eligible for overtime in accordance with applicable wage and hour laws and company policy.

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions, including invoice matching, payment processing, reconciliations, and record maintenance. This role also serves as the primary customer service contact for the plant, providing professional support to vendors, customers, and internal stakeholders.

Key Responsibilities

• Match purchase orders with receiving documents and vendor invoices (manual and electronic) to ensure accuracy of quantities, pricing, and authorization prior to payment.
• Investigate and resolve discrepancies related to purchase orders, receiving documentation, and invoices in coordination with internal departments and vendors.
• Verify appropriate management approval for purchase orders and invoices.
• Code invoices accurately to proper general ledger accounts.
• Process vendor invoices and employee expense reports in a timely manner.
• Generate weekly payment listings and submit check previews for approval.
• Prepare, issue, and file vendor checks with required supporting documentation.
• Assist with month-end close activities, including accrual preparation for invoices received after close.
• Reconcile accounts payable balances at month-end.
• Organize, maintain, and retain accounts payable records in accordance with company requirements.
• Prepare and file 1099 documentation for applicable vendors at year-end.
• Greet customers, vendors, and visitors; assist with call routing and general inquiries.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required;
  Associate degree preferred.
• 2-3 years of accounting experience, preferably in accounts payable.
• Proficiency in Microsoft Word with intermediate Microsoft Excel skills.
• Strong organizational skills and ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Positive attitude and ability to work effectively in a team-oriented environment.

Physical Requirements

• Ability to sit for extended periods of time.
• Ability to stoop, bend, and reach to access low or high filing cabinets.
• Manual dexterity required to operate standard office equipment.
• Ability to push, pull, and lift up to 10 pounds regularly.
• Ability to read documents and reports without assistance.
• Normal visual acuity, field of vision, hearing, and speaking ability required.

Benefits

• 10 paid holidays annually.
• Medical, Dental, and Vision insurance options (effective on the first day of employment).
• Wellness Program.
• Paid vacation.
• Flexible Spending Account.
• Short and Long-Term Disability coverage.
• Life Insurance.
• 401(k) plan.
• Performance-based bonus.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.