Administrative Assistant

Overview

Job Title: Administrative Assistant

Location:
Arnold AFB, TN

Job Family Code: A – Administrative & Facilities Services

Function/Branch:
Engineering Solutions

Directorate:
Engineering & Tech Support

Position Type:
Regular, Full Time

Pay Type:
Non-Exempt

Grade (provided by HR):
A06 (AA0601) [SCA Job Code – 1020]

Salary Range or Starting Hourly Rate (provided by HR): $25.95 - $31.45 / hour

Overview

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant, supporting TOS II, at AEDC in Arnold AFB, TN. The Administrative Assistant will be working as a member of the Engineering Solutions branch responsible for supporting the United States Air Force Test Operations and Sustainment efforts. The Engineering Solutions branch performs cutting edge technology development work in support of the National Defense Strategy.

Open to internal and external candidates.

The successful candidate will be highly organized, have effective verbal and written communication skills, be able to work with discretion and confidentiality, proven time management skills, be proactive, and be willing to continually learn new duties and skills.

• Works independently to provide administrative and secretarial support of a responsible and confidential nature and performs document control and records management activities to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems. Adheres to and supports the use of company policies and procedures, and good industrial and office safety practices.
• Mid to senior level position working independently to support the Engineering Solutions Branch Manager and six section managers who support 100+ BNH employees.
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
• Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager.
• Researches information and compiles briefing charts, summary reports and other presentation materials.
• Tracks and coordinates with employees any required training requirements.
• Schedules meetings, appointments and coordinates travel arrangements as needed.
• Performs as the backup IT Equipment Custodian for the branch.
• Maintains office supplies ensuring supplies are available when needed.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
• Develops and guides the implementation of procedures and of filing and record‑keeping systems, including performing data entry and records management function.
• Support scheduling, engineering on‑boarding (DD2875 and applications), workstation equipment ordering.
• Support engineering processes associated with annual reviews, Performance Management Plans (PMPs), rating and ranking
• Support engineering procurement processes
• Determines action on important or emergency matters or knows whom to contact in absence of manager.
• It is a condition of employment to wear PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.
• Perform other duties as required.

• High School Diploma or equivalent plus five years of applicable experience or any equivalent combination of applicable education and experience.
• Excellent oral and written communication skills.
• Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
• Ability to obtain a BNH purchasing card.
• Strong organizational skills.
• Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm, and operation of standard computerized systems and other information transmission systems.
• Demo…