Accounting Technician

State of Tennessee Job Information

Location
:
Department of Correction, Correction Academy Division, Coffee County.

Background Check
: A Motor Vehicle Records screening and criminal background check required.

• Education equivalent to graduation from a standard high school and experience equivalent to two years of full-time clerical accounting or auditing work.
• Substitution of Experience for
  
  Education:
  
  Qualifying full-time clerical accounting or auditing experience may be substituted for the required education on a year-for-year basis.
• Substitution of Education for
  
  Experience:
  
  Accounting coursework from an accredited college or technical institute may substitute for the required experience under one of the following conditions: 4.5 quarter hours in accounting or bookkeeping is equivalent to a one-year substitution, 9 quarter hours in accounting or bookkeeping is equivalent to a two-year substitution; 12 quarter hours in accounting or bookkeeping is equivalent to a two and a half year substitution;
  
  15 quarter hours in accounting and bookkeeping is equivalent to a three-year substitution.

Under general supervision, an employee in this class works in the preparation and maintenance of sub-professional accounting records, financial statements, and/or reports of moderate to considerable complexity. This class differs from that of Account Clerk in that an incumbent of the latter performs bookkeeping and clerical tasks of a more routine nature. This class differs from that of Accounting Technician 2 in that an incumbent of the latter is responsible for the preparation and maintenance of accounting records, reports, and financial statements of greater volume, difficulty, and/or complexity.

• Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms. Applies cash and checks received to appropriate accounts, calculates and disburses funds, and codes adjustment sheets/requisitions.
• Audits travel expenses, requisitions, accounts receivable, and accounts payable vouchers. Audits state credit card purchases and commissary counts.
• Allocates expenses internally to appropriate accounting string to ensure funding occurs appropriately.
• Processes paycheck modifications. Generates requisitions, purchase orders, receipts, and vouchers originating in assigned work unit as necessary.
• Researches outstanding checks, over payments, and underpayments and performs cancel and/or re‑issue as necessary.
• Manages complaints from internal and external customers effectively by providing clear and accurate information and possible courses of action to resolve the issue(s).
• Monitors trust funds for individuals in state custody, internal and external vendor contracts, employee time sheet entries, tracking system, and daily reports.
• Provides training to co‑workers in the operation of accounting‑based databases, policies, and procedures.

• Manages Complexity
• Interpersonal Savvy
• Demonstrates Self‑Awareness
• Business Insight
• Plans and Aligns

• Economics and Accounting
• Clerical
• Customer and Personal Service

• Reading Comprehension
• Time Management
• Active Learning and Listening
• Critical Thinking
• Mathematics

• Written Comprehension
• Deductive Reasoning
• Problem Sensitivity
• Mathematical Reasoning
• Inductive Reasoning

• Personal Computer
• Telephone
• Printer
• Scanner
• Calculator