Legal Secretary

Application and Special Instructions

As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment.

This position is on-site at City Hall. Remote or hybrid work arrangements are not available at this time.

Assessment Information:

Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of February 22, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview. Passing the typing test is required to be interviewed.

Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater.

Interview Information:

Save the date:
Applicants who pass the typing test will be invited to a panel interview to be held in person at City Hall on March 5, 2026, OR March 6, 2026.

Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview on March 12, 2026 at City Hall.

The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.

Recruiter Contact Information:
If you have any questions, please contact Ankita Bhargava at

Position Specific Summary

The Legal Secretary position in the City of Tucson’s Attorney’s office provides legal assistant support to attorneys and paralegals, including on litigation matters. Manages and maintains files and prepares legal documents.

Work is performed under the supervision of a Management Coordinator. This position does not supervise.

Duties and Responsibilities

• Creates templates for ordinances and resolutions for Mayor and Council items, creates and drafts pleadings (i.e., motions, summons, complaints, answers, notices, proof of claims) and pleading shells for different legal matters, creates documents for record requests, memorandums, communications using appropriate letterheads. Drafts communications and memorandums for Mayor and Council. Prepares additional legal documents for attorney review as needed. Redacts and Optical Character Recognition (OCR) documents.
  
  Reviews pleadings for formatting, consistency, and grammatical errors. Files the document electronically with the proper court and sends hard copies to the judge if required. Pulls down the conformed copies and files them in the case management software.
• Opens new matters in the case management software. Monitors the docket and pulls down all filings. Notifies appropriate parties of the new matter and collects all related documentation from city departments. Organizes the records received and scans them into the case management software. Assists with disclosure statements, including redaction and bates stamping. Conducts case investigations such as property records, social media of plaintiffs and witness information.
  
  Prepares and schedules service of subpoenas. Adheres to naming conventions when entering information into the case management software. Closes the matter and adheres to records retention rules.
• Date stamps, opens and routes incoming mail whether interoffice or regular mail. Responds to incoming calls from the public, city departments and the legal community, assists departments with documents needed for monthly Mayor and Council meetings and legal matters. Coordinates and schedules meetings (virtual or in person). Maintains attorney calendars.
• Prepares trial exhibits by printing, organizing and assembling binders for attorneys, witnesses, court and jurors. Takes notes, assists with witnesses and runs errands. Pulls deposition citations for witness notebooks.
• Research previous agenda items using City website and other software tools used in the office. Performs research using Westlaw and PACER websites for different topics as assigned. Searches other jurisdictions for…