Contracting Officer

The Contracting Officer will serve as a contracting officer for the Pascua Yaqui Finance & Operations Division, for construction, IT, Health, Legal, and other contracts. The incumbent will also provide bid analysis and recommendations as to contract award.

• Work closely with Departments to assist in the development of Scopes of Work that are complete and accurate.
• Responsible for the development and negotiation of contracts.
• Responsible for the preparation and revision of specifications and technical bid documents; schedule closing dates for bids.
• Prepare requests for bids and proposals; review and analyze bid and proposal responses by performing cost and value analysis.
• Evaluate bids for compliance with specifications; evaluate bidder's capacity to perform and comply; recommend award of contracts to most responsible bidder; assist in the development of new Tribal-wide contracts.
• Serve as liaison between vendors and the Procurement Department; conduct pre-bid and pre-proposal conferences with prospective contractors; arbitrate disputes between vendors; recommend termination of contracts when appropriate.
• Advise tribal departments and agencies on rules, regulations, and laws; assist departments on the development of procedures to ensure conformance.
• Work effectively with the Procurement management to review draft contracts prior to submitting for Legal review.
• Work effectively with the Procurement to prepare the required purchase orders associated with approved contracts.
• Compile and maintain a qualified bidders list.
• Monitor contract activity, prepares usage and progress reports.
• Assemble, tabulate, and summarize competitive bid responses.
• Organize and maintain contract records through closure.
• Prepare routine correspondence and reports; interview callers, schedules conferences.
• Perform other duties of a similar nature or level as requested by supervisor or director.

• All aspects of the Native American Tribal Government housing operations, including contracting and construction;
• Applicable BIA Regulations, Office of Management and Budget (OMB?s) Circulars, and Uniform Commercial Code (UCC);
• Contracting methods pertaining to procurement of a wide variety of goods and services required for construction and service contracts;
• Contract administration principles and practices necessary to monitor contractor performance and resolve disputes;
• Tribal procurement policies and procedures;
• Tribal accounting practice and procedures;
• Assigned commodities and services;
• Trends and improvements in products, and economic factors affecting procurement;
• Tribal or government-funded projects;
• Yaqui culture, customs, resources and traditions and or a willingness to learn.

• Contract negotiation;
• Negotiation skills in dealing with vendors and customers (internal and external), relative to changes in the scope of contracts, reasonableness of delays, monetary considerations, and liability;
• Meet project deadlines and maintains compliance throughout the process;
• Work well in a multi-disciplinary team environment, while accomplishing work independently;
• Comprehend and master all relevant federal regulations, to support goal of maintaining a low incident of negative audit findings;
• Write and review requisitions and specifications;
• Evaluate bids and awarded contracts;
• Monitor contract performance and resolve disputes;
• Ensure that projects assigned are cost-effective and completed per schedule;
• Establish and maintain effective working relationship with employees, outside agencies, and the public;
• Communicate effectively, both verbally and in writing.
• Operate a variety of office equipment, including a computer and related software applications;
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.

Bachelor's degree in Business Administration, Public Administration, Finance, or closely related field and two (2) years of experience in government procurement, construction management, accounting, contracting procedures; or any combination of academic education, professional training and work experience that demonstrates the ability to perform the duties of this position.

• Must possess and maintain a valid Arizona Driver?s License.

• This position will require the incumbent to work non-traditional hours, nights, and weekends.