Executive Administrative Assistant - County Attorney

Executive Administrative Assistant I - County Attorney

Join to apply for the Executive Administrative Assistant I - County Attorney role at Pima County.

Open to current Pima County employees only.

Job Type: Classified
Job Classification: 5412 - Executive Administrative Assistant I
Salary Grade: 13
Pay Range: $60,507 - $84,718 annually
Hiring Range: $60,507 - $72,612 annually

• Manages, administers, and plans administrative and support services, including fiscal and general operations for assigned areas.
• Coordinates internal services or support functions within the department or functional unit.
• Oversees the acquisition, storage, and distribution of supplies and equipment for unit or department activities.
• Develops and implements departmental policies and procedures for assigned areas.
• Interprets and reviews unit or department policies and procedures, recommending changes based on impact assessments.
• Develops and implements short- and long-term plans to improve efficiency, productivity, and operating costs.
• Provides input on the design and implementation of automated information systems for the department.
• Coordinates data collection, reporting, and documentation for assigned activities and prepares related reports.
• Oversees the development, submission, and archiving of mandated County/state/federal reports, forms, and records.
• Directs training and development programs for staff, County employees, and community/public groups.
• Reviews staff work for accuracy, policy adherence, and compliance with procedures.
• Represents the department in interactions with County, federal, state agencies, contractors, and public committees.
• Coordinates internal personnel activities in collaboration with the centralized Human Resources Department.
• Manages financial matters such as funding sources, contracts, payroll, purchases, petty cash, and department budgets.

Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field AND two years of administrative experience in public or business administration or in one of the identified fields as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)

Four years of professional-level experience with Pima County in any of the identified fields as determined by the department head at the time of recruitment.

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.

Additional assessments/testing may be required as part of the selection process.

Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

The County requires pre‑employment background checks. Successful candidates will receive a post‑offer, pre‑employment background screening to include verification of work history, education, and criminal conviction history. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical and sensory abilities will be determined by position.

Working conditions will be determined by the position.

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.