Senior Coordinator, Finance and Operations

Position Highlights

The University Libraries Business Center seeks a Senior Coordinator, Finance and Operations who thrives in a collaborative work environment, has a strong work ethic, and exercises creativity in fulfilling assigned duties. The Senior Finance and Operations Coordinator provides financial management support for a $15,000,000 Lake Information Access (Library Materials) budget, carrying out duties in accordance with established accounting principles, procedures, and objectives.

The incumbent reconciles, analyzes, and prepares various financial reports and assists in managing and reconciling a variety of university funds (state, grant, gift, and auxiliary) with an emphasis on purchasing and budgeting. This position requires sensitivity in handling confidential information, the ability to assess and respond to customer needs effectively, and a collaborative work style to complete assignments of varied and diverse nature.

It reports to the Associate Director, Finance and Operations and works closely with the Director, Finance and Administration to manage the libraries’ accounts.

Applicants must be currently authorized to work in the United States.

• Assist the Associate Director, Finance and Operations in the development of account management structures and budget loads, including account/transaction coding and assignment of funding; authorize and approve expenditures; prepare financial documents such as invoices; determine funding and expenditure decisions based on budget projections; advise on compliance with Libraries and University policies, procedures, and industry best practices; reconcile financial transactions monthly to ensure proper coding of transactions using established Libraries account management structures.
• Monitor, reconcile, and allocate the Information Access (IA) budget; assign and oversee work performed by IA support staff; prepare and submit file feed to UA Financial Systems and serve as a liaison to UA Accounts Payable; lead collaboration and communication with the library Collection Services Department; prepare monthly budget reports and facilitate the monthly IA budget meeting with budget owners.
• Assist the Associate Director in developing, producing, and analyzing a variety of monthly, quarterly, and annual reports to provide an accurate and transparent picture of the libraries’ financial position for various audiences; work with various stakeholders to provide appropriate reports and analytical tools for budget forecasting.
• Prepare budget recommendations for the assigned work unit and monitor or administer the budget throughout the year.
• Review accounting and reporting systems, procedures, and completed assignments of other staff to ensure compliance with university or outside agency regulations.

• Work with the PI and Associate Director to review project budget and initiate and track proposals in the UAR system.
• Assist with grant reporting and meet with PIs to review activity.
• Monitor position funding updates and submit transactions as needed to update position funding per the project budget.

• Adjust to the changing needs of the University and Library operations and the need to provide specialized or individualized reports.
• Help train staff and student employees.
• Work to develop rapport and effective working relationships with other departments and staff in the UA Libraries, demonstrating the UA Libraries’ organizational values.
• Stay informed and up‑to‑date on any relevant University policies and procedures; recommend, establish, or revise departmental procedures or operating policies; update related departmental manuals.
• Assist with special departmental or library‑wide initiatives or projects, including those of a complex nature.
• Participate in the review and redesign of work processes for streamlining and effectiveness.
• Provide backup support for department staff during absences.
• Support the UA libraries’ strategic initiatives designed to create a positive environment for all faculty, staff, and students.
• Other duties as assigned.

• Demonstrated self‑motivation and ability to work…