Senior Coordinator, Finance and Operations

Senior Coordinator, Finance and Operations

Posting Number: req
24893 | Department: UA Library Administration ADM |

Location:

Main Campus, Tucson, AZ

The University Libraries Business Center seeks a Senior Coordinator, Finance and Operations who thrives in a collaborative work environment, has a strong work ethic, and exercises creativity in fulfilling assigned duties. The Senior Finance and Operations Coordinator provides financial management support for a $15,000,000 Library Information Access budget, carrying out duties in accordance with established accounting principles, procedures, and objectives. The incumbent reconciles, analyzes, and prepares various financial reports and assists in managing and reconciling a variety of university funds (state, grant, gift, and auxiliary) with an emphasis on purchasing and budgeting.

This position requires sensitivity in handling confidential information, the ability to assess and respond to customer needs effectively, and a collaborative work style to complete assignments of varied and diverse nature. The position reports to the Associate Director, Finance and Operations, and works closely with the Director, Finance and Administration, to manage the libraries’ accounts.

Applicants must be currently authorized to work in the United States.

Benefits
: health, dental, and vision insurance; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction for employee and qualified family members; retirement plans; access to recreation and cultural activities; and more. The University of Arizona has been recognized for its innovative work‑life programs.

• Financial: Assist the Associate Director in account management, budgeting, and expenditures; authorise and approve financial documents; reconcile transactions monthly; prepare and submit financial reports; provide budgeting and forecasting tools.
• Monitor, reconcile, and allocate the Information Access (IA) budget; oversee IA support staff; submit file feeds to UA Financial Systems; liaise with UA Accounts Payable; collaborate with Collection Services Department; prepare monthly budget reports.
• Create monthly, quarterly, and annual reports to present the libraries’ financial position; develop analytic tools for budget forecasting.
• Prepare budget recommendations; monitor application of the budget throughout the year.
• Review accounting and reporting systems and ensure compliance with university regulations.
• Sponsored Projects: Work with PI and Associate Director to review project budgets, initiate and track proposals; assist with grant reporting and activity reviews; monitor position funding updates.
• Operations: Adapt to changing university and library needs, provide specialized reports, train staff, develop relationships across departments, update policies and manuals, support departmental initiatives, streamline processes, provide backup support, and support strategic initiatives.
• Other duties as assigned.

• Self‑motivation, independent and collaborative work, minimal direction.
• Proficiency with UAccess Financials, Analytics, and Employee systems.
• Strong financial reporting, data analysis, and presentation skills.
• Knowledge of accounting principles and university procedures.
• Excellent customer service and judgment.
• Fast‑paced environment, positive response to change.
• Organizational, time management, and follow‑through.
• Optimistic, flexible, can‑do attitude.
• Prioritise workload effectively.
• Fluency in Microsoft Office and new software acquisition.
• Knowledge of library resource management systems.
• Excellent interpersonal and written communication.
• Collaborative environment, value diverse perspectives.
• Positive attitude and demonstration of UA Libraries values.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience.
• 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience with a library services platform or other library resource management system.
• Experience providing training and performance management.
• Experience with UAccess Systems (Financials, Analytics, Employee).

Open Date: 1/14/2026 | Open Until Filled:
Yes | Documents Needed to Apply:
Resume and Cover Letter | Special Instructions:
This posting will remain open until filled. Submit your application by 11:59 p.m. on February 2, 2026. | Contact:
Armando Cruz, armandocruz

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Equal Employment Opportunity statement and other legally required disclosures remain in the original posting.