Administrative Secretary Iii

Position: ADMINISTRATIVE SECRETARY III
ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY III

Job Location:

Address:

Arizona State Prison Complex (ASPC) - Tucson

10000 South Wilmot Road

Tucson, AZ 85734

(Use the "Apply for this Job" box below)./

Posting Details:

Salary: $33,800.00

Grade: 14

Closing Date: 03/26/2026

Job Summary:

Are you a professional multitasker?

Is your priority to elevate your career to the next level? This is your great opportunity!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a detailed, organized and motivated individual to perform full administrative and secretarial functions of confidential nature for the Complex Visitation Coordinator. This position also completes clerical duties for complex visitations, including prints and verifies payments received on visitation applications website at the Arizona State Prison Complex (ASPC) - Tucson.

Apply today, and join the great family of the Department of Corrections!

Job Duties:

* Prints visitation applications from the visitation website, verifies receipt of background payments, completes entries into ACIS and web-based applications

* Maintains visitations files

* Answers incoming phone calls from the public in a professional manner, takes notes, provides basic information, refers calls to appropriate person/department if needed

* Collects and processes incoming mail, prepares responses

* Coordinates meetings

* Employee payroll backup

* Drives on State business

* Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures

* Written and verbal communication

* Grammatical formatting using concise, specific, and grammatically correct non-technical language

* Personal Computer usage, including word processing and spreadsheet software

* Techniques in screening incoming calls, visitors, and telephone calls

Skill in:

* Problem solving and interpersonal skills

* Excellent written and verbal communication

* Tact in dealing with the public and staff, both in-person and via telephone

* Handling multiple tasks

* Working with self-motivation and working under minimal supervision

* Work as a team member

* Time management

Ability to:

* Provide effective assistance to employees

* Work effectively with others

* Investigate and resolve problems

* Plan, coordinate activities, and establish priorities

* Develop effective operating procedures

* Work effectively under a short deadline

* Maintain confidentiality

* Work in a prison environment

Selective Preference(s):

* Prefer two (2) years of professional office experience and proficiency use of web-based applications, Google Office, Power Point, e-mail, and data entry

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended.

Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

* Vacation and sick days with 10 paid holidays per year

* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

* Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options

* Exceptional retirement program

* Optional employee benefits…