Office Coordinator

We're currently seeking an Office Coordinator to join our Headquarters team!

The Office Coordinator plays a pivotal role in providing administrative support to the Headquarters (HQ) office while maintaining a welcoming and professional environment. As a Brand Ambassador, this role serves as the first point of contact for visitors, ensuring they receive top-tier service. Responsibilities include office support, administrative tasks, and project-based initiatives. Adaptability, multitasking abilities, and thriving in a fast-paced environment are key qualities.

A strong sense of urgency, ownership, and a passion for hospitality, customer service, and efficient office management are essential.

What You Will Do:

Oversee front desk operations, greeting guests promptly and maintaining a professional, friendly demeanor.
Assist with HQ events, including scheduling meetings, coordinating logistics, and ordering supplies/food.
Provide support to HQ personnel in various areas:
Manage vendor relationships, inventory tracking, and stock maintenance.
Oversee cleaning, landscaping, and general office upkeep.
Handle office and desk management, including maintaining organized work spaces.
Assist with new hire onboarding materials including new hire badges.
Collaborate with vendors and oversee facility upgrades and improvement projects.
Assist with special projects as assigned.

How You Will Shine:

High school diploma or GED required;
Associate's degree in Business or related field preferred.
3-5 years of administrative support experience preferred.
Prior office management or coordination experience is a plus.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, planning, and analytical skills.
Excellent interpersonal skills with the ability to cultivate and maintain relationships.
Effective communication skills, with the ability to engage with employees at all levels of the organization.