Health & Medical Education Program Professional

Health & Medical Education Program Professional I

Posting Number req
25398

Department AZ Health Education Centers

Department Website Link (Use the "Apply for this Job" box below)./dept medicine

Location Tucson Campus

Address Tucson, AZ USA

Position Highlights

• Graduate Medical Education (GME) / Sponsoring Institution (SI) coordination.
• Primary Care Pathways Programs and Research coordination, including support of statewide residency learning collaboratives and innovation initiatives.

The Coordinator supports the development, implementation, and sustainability of graduate medical education and primary care workforce initiatives across Arizona, with a particular emphasis on rural and underserved communities. This role provides administrative, operational, and coordination support to AzAHEC leadership, GME leadership, faculty, and community partners.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work‑life programs. For more information about working at the University of Arizona and relocation services, .

Duties & Responsibilities

Program, Sponsoring Institution & Accreditation Support:

• Assist with the preparation, organization, and maintenance of ACGME Sponsoring Institution (SI) application materials, documentation, and accreditation records, including policies, procedures, approval letters, and correspondence, following established processes and guidelines.
• Support preparation for ACGME site visits (virtual and in‑person) by compiling documents, drafting agendas, and coordinating logistics under the direction of SI leadership.
• Maintain tracking logs for accreditation deadlines, reporting requirements, and follow‑up actions, and attend program meetings with faculty leaders and partners as assigned.

Program & Site Coordination:

• Support program coordinators, program directors, and participating sites by providing information and assistance regarding SI‑level processes under the direction of program leadership.
• Assist with the onboarding of new residency programs and participating sites into the Sponsoring Institution structure by preparing standard materials and checklists.
• Help facilitate consistent communication and information flow across programs within the GME consortium by distributing documents and tracking follow‑up items as assigned.

Events & Learning Collaborative Coordination:

• Assist with the planning, scheduling, and logistics of meetings, trainings, and events, including up to three statewide primary care learning collaborative events per year, by preparing agendas, materials, and communications under the direction of program leadership.
• Support Graduate Medical Education Committee (GMEC) meeting operations by coordinating scheduling, compiling agenda materials, recording and distributing minutes, and maintaining membership lists, charters, bylaws, and voting records in accordance with established procedures.
• Track action items and follow‑up tasks from GMEC meetings as directed by SI leadership.

Data, Tracking, and Documentation:

• Maintain tracking tools for program status, accreditation milestones, policies, and institutional requirements, ensuring records are current and accurate.
• Assist with data collection and reporting for accreditation purposes, internal leadership, and funders by compiling information from established sources following standard templates and guidelines.
• Support the maintenance of shared folders, resource libraries, templates, and website content in coordination with program leadership to ensure materials are organized and accessible.

Administrative Support:

• Assist with the preparation and dissemination of promotional materials and stakeholder communications under the direction of program leadership.
• Draft and distribute routine communications and standard program documents on behalf of SI and Primary Care Pathways Programs leadership as requested, following…