Maintenance Data Coordinator

Responsible for the coordination and administrative support of key tasks critical to the successful execution of the Facilities & Site Services (F&SS) charter by:
Working directly with all internal functional areas located on the Tucson campus to coordinate equipment maintenance. Interacting with external providers to assist in the coordination, execution & organization of maintenance services. Providing administrative support to Facilities & Site Services management staff.

• Coordinate maintenance and operation of the software used for equipment work orders and.
• Coordinate the processing and closure of calibration and maintenance work orders.
• Collect, input and monitor equipment calibration data required to comply with FDA, ISO and other relevant agency requirements.
• Coordinate and process purchase requests, purchase orders and payment of Facilities & Site Services invoices with external vendors.
• Support external contractor pre-qualification process and work with internal project leads to promote compliance.
• Assist with the compilation, organization and monitoring of key maintenance metrics / data.
• Possess a familiarity with key equipment maintenance processes and projects to be able to provide direction in response to inquiries.
• Utilize current operating systems (e.g. BM Regulatory Asset Manager, EtQ, SAP, Microsoft Windows, etc.) for execution of tasks and communications.
• Establish and maintain files of highly confidential data and importance
• Perform other duties as required or assigned

• Excellent time management, planning, organization and problem solving skills.
• Must be able to coordinate and support cross functional teams and multiple projects in a fast paced, dynamic environment…able to multi-task and prioritize.
• Must be people-oriented and a team player with strong interpersonal, written and verbal communication skills.
• Strong customer service skills, proactive and highly motivated.
• Strong process orientation and attention to detail.
• Strong data entry skills and familiarity with personal computers, word processing, spreadsheet, operating, presentation and scheduling/project management software.
• Able to manage and meet deadlines.
• Able to read, understand, and prepare standard business communications.

• High School Diploma (or Associate's Degree)
• 2-4 years experience in project coordination, customer service, functional administration support, equipment maintenance and support, or equivalent

Pay Rate: $24.50/Hr
* Salary will be commensurate with candidate experience