Voter Registration Clerk - Recorders Office

Job Classification: 5893 - Voter Registration Clerk

Salary Grade: 3

Pay Range: $18.24 – $24.64 per hour

Hiring Range: $18.24 – $21.44 per hour

Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position.

Department: Recorders Office

Job Title: Voter Registration Clerk

Job Type: Classified

Job Description

Summary:

The Voter Registration Clerk performs clerical, data entry, signature verification and petition processing in the Voter Registration Unit. It is distinguished from other clerical classifications by its use in voter registration and the specialized requirements to assure all work complies with local, state, and federal voting program requirements.

• Performs data entry and related clerical work involved in voter registration and related election activities;
• Creates or modifies voter records by inputting and retrieving information using automated systems;
• Coordinates the Vote By Mail Program by researching and processing requests for ballots, developing and implementing balloting procedures and making determinations on problem requests;
• Accounts for and processes returned ballots in accordance with state and federal regulations;
• Researches polling locations and directs voters to polling location via telephone or in person;
• Processes military and overseas ballots by determining which elections military and overseas voters are eligible to vote in, mails ballots and accounts for and processes returned ballots in accordance with state and federal regulations;
• Determines voter status and eligibility and activates, inactivates and/or cancels as required by voting laws, rules and regulations;
• Receives mail, sorts by categories and distributes to staff;
• Provides information to staff and to the general public concerning voter registration and voting laws, rules and regulations;
• Resolves complaints from the public regarding unit procedures;
• Determines validity of petition signatures during the petition process;
• Receives and accounts for payments from the public for voter registration records;
• Operates various office equipment such as typewriters, computer terminals, personal computers, facsimile machines, photocopiers and scanning equipment;
• Maintains security and confidentiality of information created or encountered in the performance of assigned duties.

High School diploma or General Education Development (GED) certification AND two years of public contact experience. (Relevant experience and/or education from an accredited college or university may be substituted.)

Or

One year with Pima County as an Administrative Assistant I, Administrative Assistant II, or related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

• Experience with/knowledge of using data entry software and tools.
• Experience working with sensitive or confidential information.
• Experience with/knowledge of local election laws and/or procedures.
• Experience with written and verbal communications.
• Experience working collaboratively in a team-oriented environment.
• Bilingual (English/Spanish).

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.

Additional assessments/testing may be required as part of the selection process.