Administrative Assistant

Position: ADMINISTRATIVE ASSISTANT 3
DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 3

Job Location:

Division of Developmental Disabilities

1455 South Alvernon Way, Tucson, Arizona 85711

400 West Congress Street, Tucson, Arizona 85701

Posting Details:

Salary: $29,008.10 - $40,523.81

Grade: 17

Closing Date: 03/08/2026

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view 'Our DES' video.

Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3 to provide a high-level administrative support services to management within the DDD.

This position has a significant amount of public contact with administrators, parents, individuals, contracted providers, and stakeholders. With minimal direction, receives and screens incoming correspondence and telephone contacts directed to the manager in a professional manner and uses sound judgment in determining course of action.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

* Conducts research including conferring with supervisor, Division staff, people from community agencies, organizations, and businesses to resolve issues or provides complete and timely responses. Provides verbal and/or written status reports to the manager on external as well as internal issues.

* Independently composes letters, memos, and emails on behalf of the manager; develops and maintains spreadsheets, data bases, and/or tracking systems to manage project assignments requested by the Manager; coordinates, facilitates, and attends various meetings to take, transcribe, and distribute minutes and follows up on assignments; maintains an automated calendar; maintains confidential files and information; and independently completes special projects.

* Functions as an office manager to ensure compliance with DES and DDD policies and procedures, promotes a professional and customer service environment, maintain office support coverage, and maintain office equipment and supplies, etc. Provides technical assistance and guidance on various topics and assignments.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* Knowledge of principles and practices of administration and time management

* Knowledge of appropriate use of grammar, punctuation, and formatting various documents

* Knowledge of methods for tracking complex work with critical timelines

Skill in:

* Skills in oral and written communication

* Skills in planning, organization, and time management

* Skills in using computer software programs, e.g., Microsoft Office and Google Suite Products

Ability to:

* Ability to think through problem situations and manage difficult phone calls

* Ability to compose various documents with minimal supervision

* Ability to multitask and complete work within required timelines.

Selective Preference(s):

The ideal candidate for this position will have:

* Possess 3 years responsible administrative experience; OR Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Master's degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience.

* Bilingual (English and Spanish) preferred but not required.

Pre-Employment Requirements:

* Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.

* This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.

* All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

* Affordable medical,…