Administrative Support Services Assistant

The Administrative Support Services Assistant will perform basic clerical functions, basic computer processes, and first-line customer service. Responsibilities include filing, faxing, copying, directing telephone and walk-in customers, basic data entry, and distributing mail.

• Perform general reception duties, which may include, answer phones on a multi-line system, direct inquiries to appropriate staff, greet visitors, and provide department information.
• Prepare and copy a variety of correspondence, e-mails, letters, memos, and faxes.
• File documents alphabetically, numerically, or by other prescribed methods.
• Receive and distribute incoming and outgoing mail.
• Receive/log documents, applications, and fees; enter data and maintain corresponding files.
• Perform spot checks of inventory and order supplies as needed.
• Prepare appropriate forms and documents to assist with maintenance requests, purchase requests, employee travel and reimbursement, and employee training.
• Perform other duties of a similar nature or level as requested by supervisor or director.

• Clerical and office support practices;
• Assigned department operations and functions;
• Customer service principles;
• Yaqui culture, customs, resources and traditions and/or a willingness to learn.

• Maintain files and records;
• Follow oral and written instructions, policies, and procedures;
• Operate a variety of office equipment, including a computer, fax, adding machine, scanner, and related software applications;
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.

High School Diploma or GED; and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• A valid Arizona Driver's License may be required by the hiring department

• Some positions require a Clearance Card, Homeland Security Background Check or Tribal Gaming License prior to working. Failure to maintain a current Level 1 Clearance Card, Homeland Security Background Check, or Tribal Gaming License will result in termination.