Executive Operations Assistant

CEDR HR Solutions is a service-minded and progressive HR consulting firm headquartered in central Tucson. We provide employment guidance, HR risk management, and dynamic software solutions to over 2700 healthcare businesses in all 50 states. We offer a casual, respectful, and friendly work environment in central Tucson.

We invite service-minded candidates to apply to fill the role of Executive Operations Assistant. The successful candidate will thrive at coordinating multiple tasks in a busy environment, have the ability to understand the "bigger picture", utilize good judgment, maintain confidentiality, engender trust, and be dedicated to our Core Values.

We are seeking a highly organized, service-oriented, and proactive professional to support our CEO and COO in both executive and select personal capacities. This role is ideal for someone who is nurturing, detail-driven, and energized by being deeply relied upon. The right candidate takes pride in anticipating needs, creating order from complexity, and ensuring leaders can focus on the highest-impact priorities.

This is a high-trust, high-responsibility role requiring sound judgment, discretion, initiative, and strong project management capability.

This person must be creative and enjoy working within a small, entrepreneurial environment that is mission and results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, possess strong written and verbal communication skills, demonstrate exceptional administrative and organizational skills, and have the ability to maintain and enforce a realistic balance among multiple priorities.

The successful candidate must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

• Managing complex calendars for the CEO and COO, prioritizing time based on evolving business needs.
• Direct day-to-day activities to ensure executives remain focused on key initiatives.
• Serve as a gatekeeper and liaison between executives, employees, clients, and third parties.
• Manage executive email inboxes; draft and send communications on behalf of executives when appropriate.
• Attend meetings, take detailed notes, prepare minutes, and develop clear action plans.
• Track deliverables and ensure follow-through by involving the right stakeholders at the right time.
• Proactively gather necessary information to support executive decision-making.
• Assist in prioritizing projects and reallocating focus as company needs evolve.
• Lead and coordinate projects from initiation to completion by developing clear timelines, assigning responsibilities, driving accountability through proactive stakeholder follow-up, applying lessons learned to improve execution, and exercising sound judgment to balance urgency, priorities, and long-term strategy.
• Provide high-level personal assistant support by managing errands and personal tasks, coordinating meals and catering, liaising with financial advisors, healthcare providers, and other key contacts, scheduling household appointments and services, and maintaining the utmost confidentiality and discretion at all times.
• Oversee the executive suite and office environment by maintaining a professional, welcoming space; keeping executive offices organized and functional; ensuring kitchen and supply areas are fully stocked; performing light upkeep of executive areas; and proactively anticipating facility needs before they arise.

• Nurturing and service-minded with an “in-service” mentality.
• Highly organized and detail-oriented.
• Proactive and anticipatory — sees what needs to be done before being asked.
• Assertive when necessary; comfortable holding others accountable.
• Calm under pressure and adaptable in dynamic environments.
• Discreet with exceptional judgment.
• Fufilled by being needed, relied upon, and trusted.

• Strong project management skills with the ability to manage multiple streams of responsibility simultaneously
• Advanced organizational and prioritization abilities with exceptional attention to detail
• Excellent written and verbal…