Project Coordinator

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The Project Coordinator performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity. This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent.

An incumbent may be asked to perform other duties as required. Distributes minutes to all project team members. Effectively and accurately communicates relevant project information to the project team. Reviews field inspection reports from consultants throughout the lifecycle of the project. Ensure all required project close out documents are obtained. Communicate ideas for improving company processes with a positive and constructive attitude.

Keeps the Project Manager (PM) and others informed about project status and issues that may impact client relation. Maintain Tracking Logs, etc.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

• Help coordinate project management activities, resources, equipment and information
• Work with the Project Manager to eliminate issues
• Assist with the creation and maintain comprehensive project documentation, plans and reports
• Candidates should be able to read construction plans.
• Develop & maintain project trackers
• Track and update schedules to adhere to deadlines
• Support closeout packages
• May interface with subcontractors and vendors
• Support material coordination & ordering
• Assure that proper document control, safety, quality assurance documentation and construction project records are kept.
• The coordinator will work closely under a Senior Coordinator or Manager and support all project departments
• Other duties as requested by management
• Provide project support under the guidance of the lead PM in support of projects underway.
• Act as a primary customer interface by facilitating team meetings to include providing meeting minutes and action items.
• Documenting and following up on important actions and decisions from meetings.
• Assist in cultivating strong relationships with clients and key vendors to assure project progression
• Providing administrative support as needed.
• Daily Asbuilts for all projects associated with the Tucson Office
• Assist with capturing all restoration sketches provided by In-house and Subcontractors to go with Asbuilts for submission to Pauley Resto Manager
• Assisting with pull job packets and entering the information into Pauley systems
• Field job visits for asbuilts/quality control for close out of the jobs for billing purposes
• Field work associated with potholing/locates for Vendors working on PE Plans ( as directed by the Construction Managers)
• Interacting with Subcontractors for weekly invoices submissions regarding their required paperwork needed for billing
• General office duties, filing, PO requests for equipment/materials, office supplies requests, and organization of Construction Office
• Assist HR with basic new hire and onboarding processes
• All other duties as assigned.

• To be 18 years of age or older
• Authorization to work in the United States for this company
• Must possess, or obtain upon employment, a valid driver’s license.
• Must be able to pass a background check and company drug screening.
• Must be able to attend and pass all company required training as needed.
• May be required to work after hours; on weekends or be on-call as work is needed.
• Regular and timely attendance is an essential function of this position.
• Must possess excellent communication skills with both internal and external customers.

• 0 to 2 years of Project Management experience
• Strong financial, analytical, and problem solving…