Editorial Assistant University of Arizona Press – University of Arizona – Tucson, AZ

Job Summary

The Editorial Assistant provides administrative and operational support to the Acquisitions Department including coordination of the peer review process. The Press publishes approximately 50-55 new books each year, has a robust backlist of more than 1700 titles, and an active digital publishing program. This is an onsite position with some opportunities for working remotely.

• Provides general administrative and clerical support to the Acquiring Department:
  Sends complimentary copies of books, sends form letters, creates project records in Title Management, maintains author addresses in Title Management, finalizes titles in Title Management, responds to general inquiries via email and phone, provides back‑up mail distribution.
• Coordinates peer‑review:
  Sends queries to potential peer reviewers, sends manuscript packets and coordinates with reviewers on due dates, receives and anonymizes peer reviews, processes honorarium forms, tracks deadlines, maintains spreadsheets and records in Title Management, communicates with acquiring editors and authors on the status of the peer reviews.
• Provides administrative support for Publications Committee meetings:
  Creates book dockets by summarizing peer reviews, summarizing bios, summarizing book descriptions, gathering sales data, and pulling together and distributing materials; sends meeting agenda; prepares meeting room; takes and distributes meeting minutes.
• Supports final manuscript preparation:
  Assists authors with submitting final manuscript files, assists editors with clerical work related to preparing a final manuscript, occasional manuscript review as directed by Editor‑in‑Chief.
• Coordinates work of Acquisitions Department student worker:
  Provides student worker task list in collaboration with Acquisition Editors, reviews student’s work, participates in hiring, onboarding, and training.
• Provides administrative support for Editorial Advisory Board meetings:
  Creates and sends scheduling polls, calendars meeting event, sets up the meeting room, takes minutes, responds to queries from Editorial Advisory Board.

• High school diploma or high school diploma equivalency.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
  
  Preferred Qualifications:
  
  Bachelor’s degree.