Engineering Administrator

Description

This position will require access to ITAR and/or EAR controlled technical data, technology or source code, and requires that all individuals in this role be authorized to access such information.

The Engineering Administrator is a, hourly, non-exempt position working under the general supervision of the Engineering Manager. The Engineering Administrator is responsible for general administrative and clerical duties within the Engineering Department, in addition to supporting the Document Control Specialist. This position requires attention to detail, thoroughness, excellent organizational skills, a strong knowledge of the Microsoft Office software suite, and general proficiency with Windows based operating systems.

The Document Control Administrator primarily interacts with Engineering, however, interactions with Production, Quality, Program Management and Supply Chain departments may also occur. Strong interpersonal, written and oral communication skills are required.

This position performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments. This position has no supervisory responsibilities.

• Assist in the day‑to‑day clerical and administrative operations pertaining to the Document Control function within the Engineering Department
• Maintain manual and electronic filing systems
• Perform typing duties to generate/revise engineering documents
• Perform data entry in support of an engineer’s project
• Maintain proper supply levels for department office supplies, copiers, etc.
• Create requisitions for departmental supplies when needed
• Assist in scheduling and coordinating department trainings, meetings and events

• High school diploma or GED
• Minimum 3 years of clerical or administration experience is required
• Preferred experience is in a manufacturing environment. Experience in Aerospace or Defense industries is also preferred
• Strong proficiency in the use of Microsoft Office (primarily Word, Excel, Access) and Adobe Acrobat. Training within each software platform is required.
• Proactive, organized approach to multitasking.

• Assist the Document Control Specialist in maintaining and distributing controlled documentation
• Support other duties within the Engineering Department:
• Obtain and route correspondence for and within the Engineering Department
• Seek opportunities for improvement within Engineering Department systems and communicate those with the Engineering Department Manager
• Assist in modifying technical documents when given direction from Engineers
• Re‑write documents into the most current formats
• Schedule semiannual social events for the department
• Publish a monthly list of open Change Orders to the Engineering Department
• Assist in the implementation and maintenance of the Product Data Management (PDM) system
• Set‑up and clean‑up of meeting space for department meetings/lunches
• Perform other similar duties as requested or assigned