Project Administrator

Overview

We are seeking a highly organized and detail-oriented Project Administrator with experience in the construction industry. The ideal candidate will manage data entry in Quick Books, support operations through Procore, and assist with vendor management and coordination. Proficiency in Microsoft Office Suite and a keen eye for detail are required to ensure smooth project administration.

• Enter, pay, and track vendor/subcontractor invoices using Quick Books and Procore.
• Manage vendor relationships by collecting necessary documentation such as W-9s and insurance, and onboarding subcontractors.
• Utilize construction knowledge to understand and process RFIs, submittals, punch lists, and change orders.
• Read and interpret basic construction plans or drawings.
• Ensure compliance with jobsite safety protocols to aid in field coordination.

• Construction industry experience.
• Proficiency in Quick Books for data entry.
• Proficient in Microsoft Office Suite.
• Detail-oriented with strong organizational skills.

• Experience with Procore is a plus.
• Familiarity with construction terminology.
• Understanding of jobsite safety protocols.

This salaried position requires a minimum of 8:00 AM to 4:00 PM, Monday through Friday. Hours may vary based on project needs and important deadlines. The work environment is dynamic and may require adaptability to changing schedules.

Permanent position based out of Tucson, AZ.

The pay range for this position is $50,000 - $60,000 per year.

This is a fully onsite position in Tucson, AZ.

This position is anticipated to close on Feb 18, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.