Administrative Assistant - Clinical Svcs

Administrative Assistant - Clinical Svcs | Cottonwood Tucson | Tucson, Arizona

The Administrative Assistant provides administrative support to DCS and the clinical team to ensure efficient scheduling programming for the facility by preparing schedules, handling information requests, making outreach to fill schedule, and scheduling meetings/room assignments for facility meetings/functions. This position is onsite at the facility and is not a remote position.

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Composes and prepares correspondence for patients and staff.
• Coordinates collection of data for scheduling.
• Researches, prioritizes, and follows up on incoming issues regarding scheduling and programming.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings.
• May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.

• High school diploma or equivalent required. Associate's degree preferred.
• Three or more years of experience supporting leadership, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, work well in both a team environment and independently, and have good organizational skills.
• Excellent communication and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment.
• Ability to use good judgment and to maintain confidentiality of information.

Cottonwood Tucson offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Cottonwood Tucson is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.