Administrative Support Assistant III, Neuroscience

Overview

The Department of Neuroscience seeks to hire an Administrative Support Assistant III to join our administrative and business team. Responsibilities include opening and closing the main office, coordinating facilities maintenance, purchasing, employee reimbursements and travel support, tracking capital and non-capital assets, and monitoring core services such as the photocopier and conference rooms. Strong organizational skills, excellent verbal and written communication and the ability to perform in a fast-changing environment are expected.

We are seeking someone with initiative, resourcefulness, sound judgment, and the ability to distinguish priorities and work independently or in a group with minimal supervision.

Candidates must be proficient in the Microsoft Office Suite. We will train a qualified candidate to work on University financial transaction and database management systems.

Please note:
This position will be performed in person at the University of Arizona Main Campus, Monday-Friday during regular University business hours. This position is not eligible for remote work.

• Primary point of contact for building maintenance and equipment management for which the resolution requires the services of Facilities Management or external vendors. Notify laboratories of upcoming utility shutdowns, etc. Maintain department emergency plans, and serve as primary point of contact during emergency situations.
• Assist faculty with project-related purchasing, internal billing, and procurement of specialized equipment and materials, including complex requisitions involving quotes, bids, proposals, and international shipping/logistics. Assist faculty with interpreting and applying knowledge of university financial policies and procedures; ensure compliance in all transactions.
• Manage the departmental PCard, authorizing and tracking use in compliance with University guidelines.
• Maintain and purchase supplies, hospitality items, departmental copier supplies, etc.
• Assist with property management, including asset tag management, tracking of off-site items, and coordinating disposal of property per University procedures. Coordinates yearly asset inventories.
• May assist with faculty and student travel, including securing travel authorizations, booking transportation/lodging, registering for conferences, reconciling expenses, and processing reimbursements in compliance with sponsor and institutional policies.
• Coordinate the daily opening and closing of the department, maintain operational core facilities such as the photocopier, fax, kitchen, and conference rooms, including assisting meeting coordinators with the conference room technology.

• Proficiency with Microsoft Office Suite particularly Word, Excel, and PowerPoint.
• Proficiency with Zoom.
• Understanding of UA financial and purchasing policies.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Experience with the Microsoft Office Suite, particularly Outlook, Calendar, Word, and PowerPoint.

FLSA Non-Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Organizational Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $20.33-$25.41

Compensation Type hourly rate

Grade 5

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

Career Stream and Level OC3

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date 2/4/2026

Open Date 1/28/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Contact Information for Candidates Jennifer Lawrence, jllawren