Administrative Assistant
Listed on 2026-01-24
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Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration
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Primary City/State: Tucson, Arizona
Department Name: Culinary & Nutrition-Hosp
Work Shift: Day
Job Category: Administrative Services
As our Administrative Assistant
, you will be an essential member of our department providing administrative assistance for the Culinary, Environmental Services, Volunteer and Spiritual Care departments at both the Tucson and South campuses.
You will be responsible for procurement and purchasing of items, administrative duties, assisting management teams with projects, employee engagement efforts, coordination of communications, maintaining calendars, running reports in Excel, analyzing data, and scheduling meetings and conferences.
Schedule
:
Monday to Friday 8:00am‑4:30pm with flexibility to work at both Tucson and South campuses (Mon & Fri at South, Tues & Thurs at Tucson (Main) and alternating Weds at each).
Experience in a Hospital or Healthcare environment a plus. Proficient and accurate typing and PC skills with advanced MS Office skills in PowerPoint and Excel, Outlook, Word and KRONOS. Critical thinking skills and ability to be self‑directed, prioritize and multitask in a very busy office is a must. Excellent written, verbal and interpersonal communication skills required to effectively interact with all levels of the organization.
Banner – University Medical Center South is a comprehensive academic medical center that includes an Emergency department, a state‑designated trauma center and a Behavioral Health Pavilion. We are an Arizona Department of Health Services‑accredited Cardiac Receiving Center and a Nurses Improving Care for Health system Elders‑designated senior‑friendly hospital. The hospital is staffed by physicians who are full‑time faculty of the University of Arizona College of Medicine – Tucson and is managed by Banner Health under an operating agreement with Pima County.
Our specialty services include inpatient and outpatient behavioral health, treatment and education for diabetes, innovative geriatrics care and comprehensive orthopedics.
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.
CORE FUNCTIONSWord processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one‑time projects, as directed by supervisor.
Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.
Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
May open and screen mail directed to supervisor. Composes…
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