Administrative Associate, School of Anthropology

Overview

Administrative Associate, School of Anthropology

Posting Number: req
24886

Department: School of Anthropology

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights: At the College of Social and Behavioral Sciences (SBS), we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region.

With more than 30 SBS majors, the College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including top 5 programs in anthropology, geography, political philosophy, and creative nonfiction. With a wide range of subjects to choose from, our students can explore subjects ranging from ancient philosophy to artificial intelligence.

This position serves as the primary front-facing administrative support role for the School of Anthropology (SoA). The role provides comprehensive administrative assistance to the Manager of Administration, the School Director, faculty, staff, and students by coordinating day-to-day operations and applying analytical and problem-solving skills to support departmental needs. As part of a dedicated team of university staff, this position contributes to the efficient functioning of a nationally ranked and internationally recognized department.

The position reports directly to the Department's Manager of Administration.

Education Benefits: The University of Arizona Qualified Tuition Reduction (QTR) Program allows full benefits-eligible employees to take up to 9 credit hours per semester for just $25 per term. This program also extends to spouses and domestic partners, while dependent children can receive a 75% reduction in base tuition at any of the three Arizona public universities (University of Arizona, ASU, or NAU).

Flexible Work Culture: We prioritize work-life balance through the University of Arizona Flexible Work Initiative. Depending on the needs of the unit, this position may offer flexible work schedule or hybrid work schedule.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please visit talent.arizona.edu

• Communications:
  Overseeing Listserv management, creation, and updates
• Compiling, editing, and sending monthly newsletter, Anthro News
• Editing and updating SoA website & social media
• Updating building directories
• Attending monthly SBS Mar Comm meetings
• Maintaining the SoA membership and communication with professional organizations such as the American Anthropological Association (AAA)

• Faculty, Student, and Staff Support:
  Putting out calls for faculty and student opportunities
• Providing support for and attending faculty meetings (setting up Zoom meetings, sending reminders, taking attendance and minutes)
• Providing support for departmental committees
• Preparing and processing donor thank you letters
• Assisting with class and dissertation defense poster creation
• Assisting the Program Coordinator, as needed
• Assisting the Manager of Admin, as needed

• Reception Duties:
  Fielding walk-in traffic to SoA office
• Distributing mail
• Responding to incoming phone calls and emails
• Maintaining internal room calendars
• Scheduling departmental events for faculty and students, including MA/dissertation defenses
• Keeping the office supply closet organized and stocked

• Event Coordination and Support:
  Coordinating and setting up departmental events, including:
• Lecture Series (creating posters, set up/take down, sending reminders, scheduling room)
• Friends of Anthropology events
• Annual Commencement Brunch
• End of semester potlucks

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Experience working in higher education
• AA/AS Degree

• FLSA: Non-Exempt
• Full Time/Part Time: Part Time
• Number of Hours Worked per Week: 30
• Job FTE: 0.75
• Work Calendar: Fiscal
• Job Category: Organizational Administration
• Benefits Eligible: Yes - Full Benefits
• Rate of Pay: $18.15 -…