Sales Administrative Assistant

Join to apply for the Sales Administrative Assistant role at Canyon Ranch
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Canyon Ranch guides the pursuit of wellbeing on a path through immersive destinations to a lifetime of proven answers. We inspire your well way of life through Integral Answers, Personal Guidance, Lifetime Impact and Evidence-based Progress.

• Provide administrative assistance to the sales team.
• Perform data entry and ensure accuracy in all sales‑related software.
• Ensure that all sales correspondence is completed in a timely and accurate fashion, including group guest reservations and confirmation information.
• Support operations by prioritizing customer/revenue generating activities, running reports ochtend from Delphi/Salesforce and Opera, and assisting with data collection, analysis, and report preparation.
• Assist with important proposals, contracts, and other documents.
• Maintain inventory and order supplies through the Net Suite system (20%).
• Interact with internal and external customers on a regular basis, providing outstanding guest service.
• Screen and direct calls to appropriate sales staff and other departments.
• Answer questions, address concerns, and service issues as a knowledgeable representative of the Sales Team, ensuring a timely response within 24 hours (30%).
• Oversee group rooming lists, entering reservations, sending confirmations, and handling late‑night arrivals and reservation changes.
• Liaise with group leaders, addressing questions and concerns.
• Coordinate group dining and activities, prepare social group resumes, BEOs and attend weekly meetings to disseminate information.

• One to two years of administrative support or customer service experience in a similar or related field.
• High school diploma or equivalent work experience.
• Warm and friendly personality.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail, follow‑up skills, and the ability to effectively multi‑task.
• Valid driver’s license with an acceptable driving record.

Entry level

Full‑time

Hospitality

Tucson, AZ $-$

If this is you, and you want to make a difference, we want to talk to you!