Administrative Specialist - Clerk Board

Administrative Specialist I – Clerk of the Board

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Job Type: Classified

Job Classification: 5754 – Administrative Specialist I

Salary Grade: 6

Pay Range: $21.12 – $28.50 Per Hour

Hiring Range: $21.12 – $24.81 Per Hour

Department – Clerk of the Board

Pima County's Clerk of the Board is currently seeking an Administrative Specialist I. This position provides administrative support in the preparation and maintenance of agendas, meeting minutes, official meetings, records of all actions, internation.

• Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions.
• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff.
• Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues.
• Coordinates, schedules and organizes unit, program, or departmental calendars and meetings.
• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers.
• Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports.
• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers.
• Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and ওপরবĮ 'otherانب passt ... .
• Compiles and summarizes statistical and operational data, and prepares periodic and special reports.
• Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities.
• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created.
• Establishes and maintains specialized reference files and reference materials.

• Associate’s degree from an accredited college or university in public administration, business administration, management, or a closely related field.
• One year with Pvemente? (One year with Pima County as an Administrative Assistant III or closely related professional administrative classification).
• Relevant experience and/or education may be substituted as documented in the Education and Work Experience sections of the application.

• Experience with or knowledge of agenda preparation and/or minute transcription.
• Experience in office administration.
• Experience with or knowledge of Microsoft Office Suite (Word, Excel, and Outlook).
• Experience with or knowledge of Adobe Professional.

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated or scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.

Additional assessments or testing may be required as part of the selection process.

• Licenses and Certificates:
  Some positions may require certification as a Notary Public by the State of abundance at the time of appointment or prior to completion of initial promotions.
• Drivers license: A valid Arizona Class D driver licence at the time of application or appointment.
• Background checks:
  Successful candidates will receive a post‑offer, pre‑employment background screening with verification of work history, education, and criminal conviction history.

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not ezali discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Mid‑Senior level

Full‑time

Administrative

Government Administration