Administrative Assistant

Job in Tucson, Pima County, Arizona, 85718, USA

Listing for: Helptucson

Full Time position
Listed on 2026-01-15

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 60000 USD Yearly USD 60000.00 YEAR

Position: ADMINISTRATIVE ASSISTANT

Administrative Assistant

Provides administrative, logistical, and project support to the Director.

Employee Benefits

Competitive Salary, Employer Subsidized Health Insurance for Employee and Family
, Employer Matching 401(k) plan (after 1 year), Employer Subsidized Dental Plan and Vision Plan, Paid life insurance, Employer Paid Training, 136 Hours Paid Time Off (PTO) Per Year.

Duties and Responsibilities

Manages the Director’s calendar and schedules appointments

Coordinate communications

Draft and edit correspondence, manage email, and phone communications

Serves as point of contact for internal and external stakeholders

Organizes meetings, prepares agendas, takes minutes, and follows up on action items

Creates, edits, and manages various documents including correspondence, reports, and presentations

Assists in maintaining program requirements through spreadsheets that track and document deadlines

Assists with the planning, execution, and tracking of projects within the department

Maintains databases, tracking key metrics, and ensuring accuracy of information

Acts as liaison between the director and other departments, staff, and external contacts

Addresses routine issues and escalates more complex problems to the Director as needed

Maintains strict confidentiality with sensitive information

Assists with ad-hoc tasks and special projects assigned by the Director

Assist Director and support staff with administrative duties as needed

Attend staff meetings and trainings as required

Other duties as assigned

Requirements

High school diploma or equivalent and experience related to working in a professional setting. Excellent verbal and written communication and administrative skills. Ability to handle sensitive information with discretion. Ability to multi-task. Ability to navigate Microsoft Office programs with ease. Valid Arizona driver’s license, proof of auto insurance, and reliable transportation.

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