Administrative Assistant

Description

Monday-Friday 8:00am-5:00pm

Provides administrative, logistical, and project support to the Director.

Competitive Salary, Employer Subsidized Health Insurance for Employee and Family
, Employer Matching 401(k) plan (after 1 year), Employer Subsidized Dental Plan and Vision Plan, Paid life insurance, Employer Paid Training, 136 Hours Paid Time Off (PTO) Per Year.

• Manages the Director's calendar and schedules appointments
• Coordinate communications
• Draft and edit correspondence, manage email, and phone communications
• Serves as point of contact for internal and external stakeholders
• Organizes meetings, prepares agendas, takes minutes, and follows up on action items
• Creates, edits, and manages various documents including correspondence, reports, and presentations
• Assists in maintaining program requirements through spreadsheets that track and document deadlines
• Assists with the planning, execution, and tracking of projects within the department
• Maintains databases, tracking key metrics, and ensuring accuracy of information
• Acts as liaison between the director and other departments, staff, and external contacts
• Addresses routine issues and escalates more complex problems to the Director as needed
• Maintains strict confidentiality with sensitive information
• Assists with ad-hoc tasks and special projects assigned by the Director
• Assist Director and support staff with administrative duties as needed
• Attend staff meetings and trainings as required
• Other duties as assigned

High school diploma or equivalent and experience related to working in a professional setting. Excellent verbal and written communication and administrative skills. Ability to handle sensitive information with discretion. Ability to multi-task. Ability to navigate Microsoft Office programs with ease. Valid Arizona driver's license, proof of auto insurance, and reliable transportation