Administrative Support Assistant II

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The Administrative Assistant provides high‑level administrative and logistical support to the Arizona International office, focusing on office operations, event coordination, and team support. The role supports departmental initiatives by ensuring seamless scheduling, communication, and execution of day‑to‑day operations and special projects.

Benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction for the employee and qualified family members; retirement plans; and access to university recreation and cultural activities.

• Serve as front‑office staff for Arizona International, greeting, welcoming, and directing visitors.
• Answer the main phone line for Arizona International, take messages, screen or forward calls.
• Manage calendars, schedule meetings, and coordinate appointments for leadership.
• Assist in preparing agendas, documents, and communications.
• Maintain digital and physical filing systems in accordance with department policy.
• Process and track purchase requests, reimbursements, and supply orders.
• Sort and distribute mail and deliveries.
• Coordinate golf cart scheduling and maintenance.

• Schedule meetings and prepare background information or meeting materials for the Vice President and Dean of International Education.
• Keep the VP and Dean on schedule on a daily basis.
• Drive VP and Dean to meetings using golf cart or manage cart operations.
• Assist with domestic and international travel by identifying flights or hotels and booking.
• Prepare P‑card forms, travel reimbursements, and other financial documents.
• Serve as a back‑up for other administrative team members.

• Provide logistical support for department‑led events such as receptions, delegation visits, staff events, and orientations.
• Assist with venue bookings, catering orders, set‑up/tear‑down, and day‑of coordination.
• Support planning and communication of events through checklists, timelines, and tracking tools.
• Create and maintain post‑event documentation and feedback reports.

• Hire, train, and evaluate student workers.
• Help manage student schedules, time reporting, and basic supervision.
• Assign tasks or projects to students and track progress.

• Serve as a point of contact for routine facility or building maintenance issues.
• Submit FM service requests and follow up on completion for Global Center and, at times, University Services Building.
• Maintain office supplies, shared work areas, and resource inventory.
• Help ensure smooth day‑to‑day functioning of shared spaces and equipment.

• Knowledge of office procedures.
• Ability to accurately prepare and maintain records.
• Skill in giving full attention to what others are saying, taking time to understand points being made, asking questions and taking accurate notes.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with professional composure.
• Skill in managing one’s own time and the time of others.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or an equivalent combination of education and work experience.

• The ideal candidate is organized, proactive, adaptable, and committed to delivering professional and responsive service in a fast‑paced, collaborative environment.

FLSA:
Non‑Exempt
Full Time (40 hours per week) – rate of $18.15 – $22.69 hourly

Felina Marquez
deluna

11/14/2025

Yes

Resume and Cover Letter

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, each year the University of Arizona releases an Annual Security Report for each of its campuses. The reports disclose information on Clery crime statistics for the previous three calendar years and policies, procedures, and programs used to keep students and employees safe. For more information, contact the University Compliance Office at cleryact.