Office​/Estimating Coordinator

Join to apply for the Office / Estimating Coordinator role at Concord General Contracting, Inc.

THIS ROLE IS BASED IN OUR TUCSON, AZ OFFICE... REMOTE WORK IS NOT AVAILABLE

You will provide administrative support for the Tucson office, first impression with visitors upon arriving at office, and collaborate with employees on deadline driven tasks / projects. You maintain a positive and upbeat attitude with all employee owners. You will also be responsible for executing a variety of tasks including daily coordination with the Estimating department to coordinate all bid schedules and documentation.

• Answer incoming phone calls and route accordingly between the offices, greet visitors, welcome and direct as appropriate
• Give out addresses, phone numbers, etc., as requested to support job site personnel
• Handle incoming and outgoing mail and express delivery, as well as manage interoffice mail
• Open and close the front office at beginning and end of day
• Coordinate kitchen cleanliness and kitchen supplies, and maintain office supply room and order supplies weekly
• Maintain general cleanliness of front office, conference rooms, and hallways
• Train others at the front desk for lunch and back up assistance
• Coordinate luncheons for monthly company meetings / bid days / department meetings
• Coordinate local check release with Mesa office
• Miscellaneous administrative duties on an as-needed basis
• Manage Tucson PPE Inventory Bins
• Concord liaison with building owner
• Manage booking/cleaning of downstairs conference room, manage cleaning service, mat service, and first aid box service.
• Decorate office for the holidays
• Maintain and update subcontractor database
• Act as the primary point of contact for new Tucson subcontractor outreach and onboarding
• Send, receive, and evaluate subcontractor prequalification forms
• Track subcontractor bid interest, follow up via phone/email, and ensure coverage in all divisions
• Create and send out subcontractor invites for projects using bid invitation software, and maintain estimating project tracking sheet for jobs in Preconstruction and bidding list
• Regularly review AZBEX reports for possible project leads
• Create and update the standard estimating cost database, benchmarks, and visual aids
• Create owner preconstruction monthly billings
• Read all detail in bid documents to ensure compliance minimums with required documentation
• Review and approve any bills related to Preconstruction department
• Reach out via phone to subcontractors to ensure they are bidding
• Assist in preparing proposal packages, RFI logs, and bid clarifications
• Coordinate with operations team during handoff to ensure accurate buyout and scope transfer
• Order all plans and specifications, and set up job buyouts and job information sheets
• Deliver owner bids on hard bid projects and compile owner budget update packages

• General knowledge of Microsoft Office including Outlook, Word, and Excel
• 1 - 2 years of professional experience required; experience in the A/E/C industry strongly preferred
• Excellent written and verbal communication skills; highly organized multitasker with the ability to effectively manage multiple deadlines, be creative, personable, and enthusiastic
• Detail oriented to ensure all documentation is followed per bid documents
• Collaborate positively with project teams
• Collaborate as an active team member with Concord employees and outside consultants

At Concord, we exist to change the definition of a team. We challenge each other, while always showing mutual respect to fellow employee owners, clients, and industry partners. We are Employee Owners, and we understand that our clients' successful project is our success as Employee Owners.