Conference and Events Coordinator - Medicine Administration; COM-T

Conference and Events Coordinator – Medicine Administration (COM-T)

The College of Medicine – Tucson (COM-T) Academic Celebrations & Special Events team seeks a dedicated Coordinator to support the College’s engagement, communications and development mission. The Coordinator will plan, coordinate and execute internal and external events in alignment with the College’s strategic goals.

• Strategic event planning and execution for the College/Dean’s Office.
• Logistics management including catering, venue, AV, décor, permits and photography.
• Collaboration with Brand Communications, Alumni Engagement and internal stakeholders to design event advertising, scripts, programs and invitations.
• Operational support during events, troubleshooting and post‑event follow‑up.
• Ensure compliance with University of Arizona and COM-T policies for all events.

• Plan and manage event logistics, agreements, and budget tracking.
• Provide on‑site event operations and troubleshooting support.
• Work closely with internal partners to design program content and marketing materials.
• Assist in initiating new projects and events within the Dean’s Office.
• Coordinate staffing and volunteer support to deliver polished events.

• Current knowledge of new technologies and communication outlets.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Bachelor’s degree or equivalent professional experience.
• Three (3) years of relevant event‑planning experience.

• Experience in a higher education or medical institution setting.
• Knowledge of event compliance and safety standards.

Competitive hourly rate of $25.50 – $31.87 and full Benefits package including health, dental, vision, life insurance, disability, paid vacation, sick leave and tuition reduction for employees and eligible families.