Conference and Events Coordinator - Medicine Administration; COM-T

Conference and Events Coordinator – Medicine Administration (COM‑T)

Posting Number: req
24830

Department: Medicine Administration

Location: University of Arizona Health Sciences, Tucson, AZ USA

Position Highlights: The College Medicine‑Tucson (COM‑T) Academic Celebrations and Special Events team within Medicine Administration seeks a Conference and Events Coordinator. This role supports the engagement, communications and development goals of the College. The coordinator will report to the Manager of Special Projects and will work to communicate the college’s mission through meetings, events and engagements for internal and external audiences.

The successful candidate will participate in the planning and coordination of duties leading up to, during, and following events hosted by the College/Dean’s Office.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

For more information about working at the University of Arizona and relocations services, please .

• Manage and execute the logistics and agreements for each event, which include but are not limited to: catering and beverage, facilities, custodial, rentals, décor, entertainment, permits, A/V, and photography services.
• Attend all events to facilitate/manage successful operations, serving as the point-person for impromptu troubleshooting during the event.
• Work closely with Brand Communications and Alumni Engagement colleagues to design event advertising, draft scripts and talking points, and create event programs and invitations.
• Assist the Dean’s Office in developing new projects and events.
• Ensure adequate staffing for events, working with staff volunteers to present polished events.
• Ensure all events are in compliance with any applicable UofA/COM policies.

Knowledge, Skills & Abilities:

• Ability to keep current with new technology and communication outlets.
• Skills in utilizing Microsoft Office Suite programs/applications such as:
  Word, Excel, PowerPoint.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required, and;
• Three (3) years of relevant work experience, or equivalent combination of education and work experience.

FLSA:
Non‑Exempt
Full Time/Part Time:
Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar:
Fiscal
Job Category:
University Operations
Benefits Eligible:
Yes – Full Benefits
Rate of Pay: $25.50 – $31.87
Compensation Type: hourly rate
Grade: 7
Compensation Guidance:
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review the Applicant Compensation Guide and the Total Rewards Calculator.

PC2 | Job Family:
Conference & Events | Job Function:
University Operations | Type of criminal background check required:
Name-based criminal background check (non-security sensitive) |

Number of Vacancies : 1 | Target Hire Date: | Expected End Date: | Contact Information for Candidates:
Gerry Flores | gflores
007 | Open Date: 12/22/2025 | Open Until Filled:
Yes | Documents Needed to Apply:
Resume and Cover Letter | Special Instructions to Applicant: | Notice of Availability of the Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims.

As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.