Accounts Payable Specialist

Arizona
Tucson Corporate Office
3260 E Universal Way
Tucson, AZ 85756, USA

Summary:

This position compiles, classifies, verifies, and maintains data and payments related to accounts payable at volumes equivalent of a mid-size manufacturer. The position is also responsible for managing all communications related to accounts payable, both internally and externally.

• Receive vendor invoices daily and match packing slips and purchase orders.
• Voucher invoices into ERP system.
• Initiate and process the weekly allocation process by which we generate payments to vendors.
• Process all credit card payments to vendors on a weekly basis.
• Manage all AP communications within the inbox, including communication with all levels of management for routing of approvals and issues.
• Oversee the AP side of vendor relationship management.
• Maintain vendor terms and information in ERP system.
• Ensure that accounts payable records are stored and organized in an accurate and consistent manner.
• Research and process vendor returns.
• Review and reconcile the unvouchered receipts and research vendor discrepancies.
• Resolve price and quantity discrepancies by working with the Purchasing and Material Handling departments.

To perform this job successfully, an individual should demonstrate the following competencies:

• Analytical - Collect and research data; use intuition and experience to complement data.
• Problem Solving - Identify and resolve problems in a timely manner; gather and analyze information skillfully; works well in group problem solving situations.
• Technical Skills - Pursue training and development opportunities; strive to continuously build knowledge and skills.
• Customer Service - Respond to requests for service and assistance from internal and external customers.
• Communications - Listen and clarify; respond well to questions. Present numerical data effectively; able to read and interpret written information.
• Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values and follows Company policies and procedures.
• Adaptability - Manage competing demands; able to deal with frequent change, delays, or unexpected events.
• Dependability - Is consistently at work and on time. Follow instructions, respond to management direction; take responsibility for own actions.
• Planning/Organizing - Prioritize and plan work activities; use time efficiently.
• Quality - Demonstrate accuracy and thoroughness; monitor own work to ensure quality.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Previous experience in accounts payable or accounting roles is preferred, but no experience is required.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

To perform this job successfully, an individual must have substantial knowledge of an integrated accounting and manufacturing information system. Also requires expert skills in MS Excel, and working knowledge of MS Word and MS PowerPoint. Fourth Shift, Infor LN, UKG, and ADP system experience preferred.

No certifications or licenses required.

N/A

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers to handle or feel, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust…