Academic Project Specialist-Health Sciences-Troy Campus; Part-Time

Hourly Rate: $16.90/hour

Position: Part‑time Academic Project Specialist (APS) at Edison State Community College, Troy campus.

This position is 24‑25 hours per week. The schedule is flexible within 8 a.m. to 5 p.m. hours of College operations, but will remain consistent once established. Occasionally, evening hours may be required.

Applicants should include a cover letter, resume, and list of education/work experience, with job titles in chronological order, when completing the online application.

Edison State Community College is an EOE/AA employer.

• Serves as the primary contact for students and outside contacts for the Health Sciences programs at the campus.
• Is knowledgeable of the programs and their requirements and provides information as appropriate.
• Provides customer support to faculty/students and works with the faculty and Dean to resolve issues.

• Purchases equipment, services and supplies for the academic programs as requested by faculty and as approved by the Dean.
• Uses Colleague, Blackboard, and other campus systems to complete processes and obtain information.

• Coordinates meetings of program‑related committees, including recording, preparing, and distributing minutes.
• Works with faculty and the Dean to maintain curriculum forms and proposals.
• Assists in the preparation of term schedules, student registration, orientations, and maintenance of student records.
• Assists in updating public information regarding the programs, including student handbooks, the website, and program publications.
• Assists with student admissions processes, including applicant tracking, providing information, collecting and managing documentation, and notifying students of admissions processes and decisions.
• Maintains student records as needed to meet program accreditation requirements.
• Assists in the preparation of documents and reports for accreditation processes.
• Coordinates student, graduate, and employer surveys.
• Maintains student, faculty, and staff training records as required to support the programs.

• Uses templates provided to prepare clinical agency agreements.
• Manages records on program agreements and maintains files of that documentation.

• Performs APS duties at the Troy campus on a schedule developed with faculty and the Dean.

• Provides backup for the other APS’s and reception staff at the Piqua campus as needed.
• Other duties/projects as assigned by the Dean.

Student workers when assigned.

• Service oriented
• Able to work within a team
• Able to maintain confidentiality
• Able to multi‑task
• Effective problem‑solving abilities
• Organized
• Ability to work independently
• Able to easily resume work after interruptions
• Excellent computer skills
• Experience with administrative computing systems, word processing, spreadsheets, and course management software is preferred (Microsoft Office, Colleague, and Blackboard).

1 or more years office experience required.

Associate degree.

This is a 24‑25 hour per week position. The schedule is flexible within 8 a.m. to 5 p.m. hours of College operations, but will remain consistent once established.

The following benefits are available to part‑time Classified employees. Employees working less than thirty hours a week (1560 hours per year) are ineligible for health and life insurance benefits, as well as an alternative retirement option.

These benefits are pro‑rated based on employment status:
Classified employees receive 2 weeks of vacation each year which begins accruing on the employee’s first pay period. After five years of employment with Edison State the classified employee will receive 3 weeks each year, after ten years this increases to 3.5 weeks, after fifteen years of service they will receive 4 weeks of vacation, after twenty years they will receive 4.5 weeks and this again increases to 5 weeks after twenty‑five years of employment with the college.

Edison State employees receive 3 weeks of sick leave each year…