Community Awareness and ; CAO Administrative Assistant - Part Time

Miami County offers a robust benefits program to our employees, where spouses are welcome on all benefits regardless of their eligibility with other employers. Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation and agency. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.

• Health insurance through Anthem
• Health Savings Account with generous county contributions
• Dental insurance through Principal Dental
• Vision insurance through VSP
• Life & AD&D insurance with additional voluntary coverage available
• Flexible Spending Accounts for health & dependent care
• OPERS Retirement with Employer Contribution of 14% (Higher for Law Enforcement)
• Deferred Compensation programs
• 11 paid holidays
• Employee Assistance Program
• Membership discount for the Miami County YMCA
• Free membership to the Lincoln Community Center

Troy, OH
• Part Time
• Miami County Board of Developmental Disabilities

POSITION SUMMARY: Provides administrative support to all departments of Miami County Board of Developmental Disabilities (MCBDD). This position primarily serves the CAO Department, however, may be assigned tasks by other department directors depending on the needs of the agency. Works cooperatively and maintains a pleasant attitude with staff, individuals, family members, providers and other community contacts. Maintains confidentiality of all information.

As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures.

QUALIFICATIONS:

• High school diploma or equivalent
• Demonstrated skills in customer service
• Advanced skills in written and spoken communication
• Technology skills including Microsoft Office Suite
• Exceptional attention to detail and organizational skills
• Working knowledge of office equipment
• Satisfactory criminal background and Abuser Registry checks
• Satisfactory pre-employment drug test
• Possess valid driver’s license with less than 6 points
• Ability to work independently
• Must support Person-Centered Philosophy and Handle Multiple Tasks and Priorities
• Must abide by MCBDD’s Code of Conduct and adopted values which can be viewed on the MCBDD website micountydd.org

DUTIES: Responsible for completing, organizing, analyzing and tracking all administrative duties of the CAO department. These include preparing a variety of complex and confidential materials to include, but not limited to, correspondence, reports, charts, statistical tables, from either minimal oral or written instructions. The incumbent must be capable of handling multiple tasks, prioritizing and maintaining complete organization of those tasks and records for the department and for those who may require or receive or provide information.

Assists with planning, coordinating and implementing agency events. This includes attending planning meetings, working with staff to promote the event, corresponding with attendees, completing purchase order paperwork, running errands to purchase supplies, setting up, contributes to serving as an event host/hostess, and tearing down/clean‑up of events. Maintains the distribution lists for newsletters and ensures distribution timelines are met. Creates Community Connections Department registration forms and uses efficient processes for filing all documents electronically and in paper form related to all scheduling.

Assists with balancing of accounts for Recreation, Special Olympics and Aktion Club. Assists with maintenance of Community Connections software. Provides back‑up support for other Administrative Assistants as needed or requested. Completes requests from other MCBDD managers or directors as requested. Functions as back‑up for the front desk as needed.

These duties are illustrative only and you may perform some or all of these duties or…