Area Hotel Sales Coordinator

Job Summary

The Hotel Sales Coordinator is responsible for providing administrative and logistical support to the sales department across four (4) hotel properties. This role plays a key part in the planning and execution of group bookings, event coordination, and client communications, ensuring a seamless guest and client experience from contract to execution.

• Manage Group Rooming Lists:
  Accurately input, track, and maintain group rooming lists for all assigned groups and events.
• Client Communication:
  Send timely group rooming list reminders and cut-off dates to clients to ensure room blocks are properly managed and utilized.
• Group Resumes:
  Create and distribute detailed group resumes across all four (4) properties to ensure all departments are aligned for group arrivals and services.
• BEO (Banquet Event Order) Distribution:
  Coordinate and distribute BEOs to relevant departments to guarantee accurate execution of meeting and event details.
• Hilton Easy Pay Management:
  Oversee the use of Hilton Easy Pay, including setup, tracking, and client communication regarding payment procedures.
• RFP Management – Meeting Space Only:
  Handle all Meeting Space Only Request for Proposals (RFPs) for Hampton Inn Troy, including availability checks, proposal submissions, and follow-up.
• SharePoint Contract Management:
  Maintain and organize contract documentation for all four (4) properties using SharePoint, ensuring accuracy, accessibility, and compliance with company standards.

• Proven administrative or sales support experience, preferably in the hospitality industry.
• Strong organizational and multitasking skills with a high level of attention to detail.
• Excellent communication skills—both written and verbal.
• Proficiency in Microsoft Office Suite; experience with SharePoint and hotel systems like Delphi, Fosse, Hilton PEP, or similar platforms is a plus.
• Ability to work independently and collaborate across multiple teams and hotel locations.

Peachtree Group provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. We also offer a generous 401(k) retirement match. To support work-life balance, we provide Paid Holidays and Paid Time Off. Additional perks include access to our Employee Assistance Program and Fund.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.