Admin Assistant

Position Summary

The Office Assistant plays a key role in maintaining an organized, clean, and efficient office environment. This position provides administrative and operational support while ensuring the workspace is well-stocked, presentable, and functioning smoothly. The ideal candidate is dependable, proactive, and comfortable with both administrative tasks and physical responsibilities.

• Answer and direct incoming calls and emails
• Greet and assist visitors professionally
• Schedule meetings and manage calendars
• Maintain organized physical and digital filing systems
• Assist with data entry and document preparation
• Support leadership and team members with administrative tasks
• Handle confidential information with discretion

• Order and restock office supplies
• Monitor inventory levels and coordinate vendor orders
• Restock kitchen and breakroom items
• Prepare and maintain coffee stations daily
  
  Maintain cleanliness and organization of common areas
• Assist with general cleaning duties as needed
• Perform occasional heavy lifting (moving boxes, supplies, office materials)
• Assist with setup and breakdown for meetings or events

• High school diploma or equivalent (Associate’s degree preferred)
• 1+ year of administrative or office support experience preferred
• Comfortable performing light cleaning and physical tasks
• Ability to lift and move boxes or supplies (up to [insert weight, e.g., 30–50 lbs])
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills

• Strong work ethic and reliability
• Attention to detail
• Ability to multitask in a fast-paced environment
• Team-oriented mindset
• Positive, service-focused attitude