Assistant To Business Services Manager Eoc-Ntp

ASSISTANT TO THE BUSINESS SERVICES MANAGER
EOC-NTP-8322

Since 1966 the Capital District Educational Opportunity Center (EOC) a division of Hudson Valley Community College and part of the State University of New York has offered tuition-free academic and workforce development opportunities to disadvantaged and educationally under-prepared individuals.

The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is an educational enterprise that serves eligible adult learners. The EOC delivers comprehensive community-based academic and workforce development programs and provides support services leading to enhanced employment opportunities, access to further education, personal growth and development.

The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is to be recognized as a leader in New York State for: educational excellence, the ability to optimize opportunity, and for caring commitment to the students and community it represents.

• S – Service to deliver quality, committed and caring assistance
• T – Teamwork to work diligently, persistently and cooperatively
• R – Respect to treat everyone with dignity
• I – Initiative to provide a warm welcoming and diverse community
• V – Versatile to be flexible and adaptable
• E – Empower to promote personal growth and confidence
• S – Success to inspire and encourage achievement

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

• Associates degree or higher
• At least three (3) years of experience in an administrative or support role
• Proficiency in Microsoft Word and Excel
• Proficiency in writing, mathematical and analytical skills

• Experience in accounting, accounts payable, accounts receivable and purchasing
• Strong organizational, communication and interpersonal skills
• Attention to detail and high level of accuracy in work
• Ability to maintain confidentiality and handle sensitive information with discretion
• Must be flexible and willing to work occasional evenings or weekends when required
• Team-oriented with the ability to work independently
• Excellent verbal and written communication skills
• Experience working with multicultural and low-income populations
• Non-profit experience a plus

• Assist the Business Services Manager with daily fiscal operations and long-term financial planning
• Support purchasing/procurement, accounts payable, accounts receivable, budget tracking, reporting and audit preparation
• Obtain quotes from vendors as needed ensuring compliance with procurement guidelines
• Prepare and process purchase orders, invoices, payment requests and related documentation
• Verify incoming purchases ensuring quantities, accuracy and condition match delivery documentation record receipt appropriately
• Maintain accurate departmental records, compile reports and prepare statistical data as needed
• Keep the finance team informed of relevant departmental activities and updates

• Review relevant EOC databases weekly and assist with preparing departmental activity reports
• Create, maintain and update spreadsheets to track projects, budgets, inventory and operational functions
• Organize and maintain orderly electronic filing systems

• Track office equipment supplies and service requests; support ordering and inventory management
• Maintain custody and oversight of departmental office equipment
• Assist with reviewing and confirming all items purchased on behalf of the EOC department for accuracy and condition
• Coordinate minor facility or equipment needs and communicate with vendors as directed
• Assist with coordinating vendors for facility renovations, upgrades and special projects
• Support staff with processing requests such as travel authorizations, work orders, vehicle reservations and room…