Chief Financial Officer

Overview

Take responsibility (either directly or via staff) for all cash management, investments, insurance, budgeting, and financial reporting and help drive the association’s financial strategy and hiring needs. Coordinate development of annual operating, capital, and program budgets, as well as reporting for the same. Ensure cash flow is compatible with operations by overseeing day‑to‑day accounting, recording, reporting, and internal‑control activities of the organization.

Develop and implement best practices and tools to ensure a well‑controlled yet flexible organization that has strong fiscal management, project coordination, cross‑team communications, and workflows. Comply with national and local financial requirements by studying existing and new legislation and taking appropriate action.

• Work with senior leaders to efficiently develop budget proposals, provide access to project finance information, and ensure contract/grant compliance and reporting.
• Research revenue opportunities and economic trends, analyze internal operations, and identify areas for cost reduction and process enhancement.
• Perform risk management through analysis of company liabilities and investments and evaluate and manage capital structure.
• Monitor performance with tracking tools, establish corrective measures as needed, and prepare detailed reports for the Executive Director/CEO and management team.
• Manage finance personnel and oversee financial IT systems, ensuring compliance with relevant regulatory entities (e.g., Financial Accounting Standards Board, Internal Revenue Service, state attorneys general).
• Develop, control, and manage the budget process. Recommend budgetary policies and practices. Develop methods and procedures for the preparation of budgets.
• Present proposed budget (separately) to Executive Director, VP‑Finance, Finance Committee & the Board of Directors for review and approval. Combine/consolidate departmental budgets.
• Coordinate all activities for annual external audit, working directly with auditors to ensure timely and accurate completion.
• Review drafts of monthly financial statements and provide feedback for changes to Accounting Manager.
• Prepare brief Financial Highlights every month for the Executive Director.
• Main interface with the Audit Committee – financial highlights, internal controls, budget transfers, drafting minutes of meetings.
• Review proposed capital improvements quarterly and provide recommendation to the Executive Director/CEO for approval and source of funding.
• Review for approval various purchase orders, expenses and invoices. Review employee & Officers’ expense reports and process them for payment. Review all vendor invoices for approval and payment.
• Provide monthly departmental financial summaries to the Executive Director.
• Complete the required finance review of all draft contracts.
• Draft the annual budget for the Educational Leadership Foundation of New Jersey (ELFNJ), a 501(c)(3) entity, and present it to senior management and the Board of Directors. Coordinate annual ELFNJ audit and tax return preparation with the auditors. Close ELFNJ’s books every month and provide results to senior management.
• Ensure the maximum operating efficiency and maintenance of the association’s facilities and determine and plan for building needs.
• Direct the inventory control of association offices, buildings, machinery, and equipment.
• Work with Facilities Manager to ensure competitive bids are obtained as required by NJSBA’s bylaws.
• Review competitive bids and evaluate, in conjunction with the Facilities Manager, the preferred bid.
• Review recommended bids with the Executive Director and, when necessary, the Board and explain the reasoning behind each recommendation and the funding source.
• Review and approve all vacation and expense reimbursement requests for the Finance, Operations and Support Services personnel.
• Ability to work evenings and weekends as required.
• Perform other duties as assigned by the Executive Director/CEO.

• Master’s or bachelor’s degree in accounting, business accounting, or finance.
• Five or more years of experience in executive leadership roles.
• Excellent leadership skills, with steadfast resolve and personal integrity.
• Exceptional verbal, written, and visual communication skills.
• Understanding of advanced accounting, regulatory issues, and tax planning.
• Working knowledge of how to raise capital outside traditional lines of credit.
• Experience in financial analysis, preparing financial statements, profit and loss, balance sheets, budgeting, etc.

• Public Employees’ Retirement System (PERS)
• Short and Long‑Term Disability
• Flexible Spending Accounts