Probation Office Supervisor​/Treatment Court Coordinator

Overview

Grand Traverse County is a team of passionate and incredible people committed to providing responsive, effective quality service to our up-north community. We strive to be a leader in innovative, effective, collaborative, and sustainable county government. We offer stable work environments and competitive salaries to both full-time and part-time employees. Understanding the challenges professionals and families face today, we offer a competitive compensation package including an impressive list of benefits and time off.

Primary function of the job is to supervise the work of probation officers and staff and to coordinate all aspects of the 86th District Court Treatment Court Program.

Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations. This position may require irregular hours and travel by the employee in the employee's own vehicle. The role may require working on-call for emergencies.

This position may require travel by the employee in the employee’s own vehicle.

Probation Office Supervisor

• Supervision of agents, including hiring and firing staff, training, disciplining, establishing and evaluating performance standards.
• Programming; develop and update department procedures; perform monthly audits on subordinates’ active cases for compliance; establish and maintain contacts for referrals to community-based agencies; review the status of compliance of probation orders; handle complaints from probationers or other applicable parties; maintain case management accounts and records; and perform related activities.
• Report and maintain data on court activities including the preparation of monthly caseload reports.
• Budgeting, preparation/administration of the probation budget including monitoring expenditures and preparing periodic budget reports; direct the processing of financial documents and periodic/special reports as directed by the Court Administrator or Deputy Court Administrator.
• Create and analyze monthly, quarterly, and annual financial reports and ensure financial information is recorded accurately for grants.
• Design, develop, and maintain spreadsheets and programs for analyzing financial information for the Court in relation to grants.
• Ensure appropriate internal controls for disbursement, transfer, recording, and reporting of monies in relation to grants.
• Calculate grant disbursement amounts, prepare grant reports, comply with financial and other information, and assist with preparing grant applications.
• Continually review and update policies and procedures for the probation department in coordination with the Court Administrator or Deputy Court Administrator; analyze and prepare recommendations on program needs; review and implement cases and statutes impacting departmental procedures.
• Assist with administrative functions of the probation program, including overseeing the preparation of reports, preliminary budget requests, and related functions; assist in planning and developing new programs related to district court probation and general court operations.

Treatment Court Coordinator

• Coordinate all aspects of the 86th District Court Treatment Court.
• Onboard and recruit team members of the Treatment Court.
• Attend team meetings, recruit, and direct team members.
• Adhere to program policies and protocols.
• Collaborate with other government and community agencies to meet program goals.
• Respond to inquiries about the Treatment Courts.
• Research and review evidence-based practices related to treatment court operations to ensure program compliance, efficiency, effectiveness, and innovation.
• Administer the Treatment Court Case Management Information System (DCCMIS).
• Assist with development and implementation of program evaluation, program performance, and outcomes measuring.
• Prepare reports and presentations as requested.
• Prepare annual Treatment Court grant applications.
• Train treatment court staff; assign work tasks to treatment court staff; counsel and assist staff.
• Coordinate the evaluation, recommendation, and use of referral…