DISTRICT: Administrative Assistant to Music Department

DISTRICT:
Administrative Assistant to the Music Department, 35 hrs/week

Traverse City Area Public Schools Central High School - Traverse City, Michigan

Job : 5505257

Final date to receive applications: Posted until filled

Posted: Jan 21, 2026 5:00 AM (UTC)

Starting Date: Mar 23, 2026

This position reports to the Music Department Office at Central High School (1150 Miliken Drive, Traverse City, MI)

Classification: TCCAPSA, VIIx

Status:
Full-Time, School Year (196 days + 9 holidays)

Directly Reports: K-12 District Music Coordinator

TCCAPSA Master Agreement

TCCAPSA Benefits

The Administrative Assistant to the Music Department provides administrative, clerical, and bookkeeping support to the K-12 District Music Coordinator and the district-wide music program. This position serves as the central organizational and information hub for all music-related operations across the district.

• Serves as the primary district-wide and community information resource for the district’s Music Department.
• Maintains accurate and up-to-date resources and information in the shared Music Department Google Drive and other file systems.
• Develops, maintains, and shares approximately 15 Music Department electronic calendars.
• Processes calendar and facility requests for music staff, including associated work and technology/asset tickets.
• Coordinates and processes TCAPS and charter bus requests for community performances, adjudicated festivals, and other music-related events.
• Coordinates scheduling, delivery, and pickup of traveling music labs, including shared-time school locations.
• Coordinates chaperone, clinician and accompanist vetting and related documentation; including processing timesheets and Independent Contracts.
• Processes and enters all guest teacher/substitute requests related to music in-services and trip/performance absences.
• Develops and maintains accounting records for the Music Department, including the twelve Secondary Ensembles, Elementary General Music, TCAPS Montessori, and the Music Office accounts.
• Develops Music Department budget with the K-12 District Music Coordinator.
• Reconciles and resolves Business Office accounting records with Music Department accounts.
• Make purchases and process payments/invoices for the Music Department staff and ensembles; sets up annual Purchase Orders.
• Manages Music Department staff purchasing cards and reconciles credit card statements.
• Assists with VPAA bond bids and purchases.
• Handles communication, record keeping, and payments of Music Department Scholarships.
• Orders, distributes, and maintains records for the Music Department fall fundraiser.
• Manages the inventory of Music Department instruments and equipment.
• Assists Music Boosters with various projects as needed, including mini-grants and scholarships.
• Perform other duties as assigned.

• Minimum education requirement is a high school diploma. Previous college credit, Work Keys certification or college degree preferred.
• Advanced knowledge of Google Suites preferred.
• General knowledge of math and accounting principles required.
• Interpersonal skills necessary to deal effectively and courteously with students and school personnel.
• Ability to follow directions.
• Ability to work independently.
• Ability to assist with maintaining records of student progress.
• Excellent organizational and time management skills.
• Analytical ability necessary to gather and interpret data.
• Ability to resolve conflict.
• Dependable, reliable, and protective of sensitive/confidential information.
• Exceptional attention to detail and follow-through to meet deadlines.

• Must be able to report on a regular and consistent basis.
• Maintain consistent and punctual attendance.
• The person in this position needs to be able to move about the office setting, including stooping or crouching to access file cabinets, office machinery, etc.
• Duties include walking and physical activity. Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students.
• The ability to listen and effectively orally communicate information and ideas to a diverse population.
• Ability to effectively discern information and formulate appropriate action(s).
• Ability to critically think and provide appropriate solutions.
• Ability to work effectively and efficiently.
• Occasionally moves boxes and office supplies weighing up to 20 lbs across the office for various needs.
• Ability to drive to various locations throughout the district.

This is a largely sedentary assignment, with most of the duties performed on a computer or phone in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Must be available to report…