Police Records Supervisor

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Final date to receive applications is February 18, 2026 at 5 PM. Most qualified candidates will be invited to a virtual panel interview tentatively scheduled for March 4, 2026.

Under general direction, plans, schedules, assigns, and reviews the work of police records staff within the Police Department; supervises, plans, and coordinates a comprehensive records management program, including records maintenance, processing, and distribution; ensures that functions meet all applicable laws, regulations, and City policies; coordinates, monitors, and provides technical input for assigned records management related projects and programs; provides responsible technical assistance to the Police Support Operations Manager;

and performs related duties, as assigned.

Receives general direction from assigned supervisory or management staff. Exercises direct and general supervision over assigned staff.

This is the full supervisory-level classification in the Police Records Assistant series. Incumbents are responsible for planning, organizing, reviewing, and evaluating the work of non-sworn technical and administrative police support staff engaged in police records management work. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the Police Support Operations Manager in that the latter has full management responsibility for all operations and programs of the support services bureau of the Police Department.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of staff in the police records unit responsible for all police records maintenance, processing, and distribution services.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned shift.
• Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Trains staff in work procedures and in the operation and use of equipment; implements procedures and standards.
• Serves as the Agency California Law Enforcement Telecommunications System (CLETS), Computer Aided Dispatch (CAD) and Records Management System (RMS) coordinator.
• Provides general information to the public regarding department policies, procedures, and regulations, including responding appropriately to complaints, requests for information, and requests for service in person and by telephone, processes fee payments and other financial transactions.

Inspects work in progress and completed work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.

• Oversees and participates in assembling and compiling information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files.
• Develops, coordinates, and implements a variety of community events and charity drives to promote the department’s commitment to community policing principles.
• Identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Determines and recommends equipment, materials, and staffing needs for assigned activities; orders, monitors, and controls supplies and equipment; prepares documents for equipment procurement; maintains a variety of records and prepares routine reports of work performance.
• Supervises the use of records management systems and equipment; ensures that systems and equipment are properly operated, maintained, and secured when not in use; oversees and schedules the service, repair, and replacement of systems and equipment as needed.
• Oversees the maintenance, update, and disposal of records according to established policies and procedures, including indexing a wide variety of violations and notifications, tracking and filing reports, and redacting confidential information when required; purges records and files as required.
• Performs the most complex records maintenance, processing, and distribution and front counter customer service duties and provides technical assistance to assigned shifts.
• Coordinates assigned services and activities with other divisions and outside agencies.
• Provides staff assistance to the Police Support Operations Manager; prepares and…