HRIS Specialist

Performs professional duties in the coordination of Human Resources (HR) functions and processes to include HR efficiencies, professional support in data management and reporting, and responding to data requests from internal and external sources. Generates, compiles, and analyzes a variety of reports and documentation for HR business processes, operational procedures, and organizational effectiveness. Designs, develops, and maintains automated solutions that increase the efficiency and productivity of supported staff.

Works on special projects and work groups. Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Designs and documents applications and core business processes and workflows. Assists with quarterly application release testing of ERP system.
• Collaborates with colleagues to analyze HR operating procedures and recommends automated solutions to improve operational effectiveness, including development of workflows in Oracle ERP.
• Ensures data integrity by providing assistance with reconciliation of transactions and collaborating with stakeholders and staff to resolve errors.
• Assists with serving as a liaison with applicant tracking and onboarding vendors and other stakeholders to ensure effective automation of workflows and streamline communications while maintaining data integrity.

Works collaboratively with staff and stakeholders to gather business requirements and participate in the development and implementation of new solutions or enhancements to existing systems.

Assists with the implementation, testing, and validating data and ERP systems. Assists with processes to mass changes and updates to compensation/salary data (e.g., cost of living adjustments, annual or mid-year salary step increases, negotiated stipends or pay incentives).

• Analyzes data and assists in the development of recommendations, milestones, benchmarks, and metrics.
• Ensures relevant and accurate data are collected and analyzed on a timely basis. Confirms that regular reports on program progress are prepared and distributed to appropriate stakeholders.
• Collaborates with HR Compliance to obtain and analyze data regarding programs administered by HR, including employment dispute resolution, absence management programs, and compliance with Equal Employment Opportunity (EEO) and the Americans with Disabilities Act (ADA).
• Works collaboratively with human resources colleagues to facilitate, troubleshoot, and develop recommended solutions based on HR information systems (HRIS) functionality and capacity.
• Serves as liaison to Department of Information Technology, Department of School Safety, and the Division of Research, Accountability, and Assessment concerning the use of HRIS data and its application with other BCPS information systems. Collaborates with information technology developers and analysts to prioritize and define the needs of HR business areas.
• Provides technical support and expertise to HR offices on various aspects of data collection, analysis, and interpretation. Performs quality control checks on work products and data warehouse data to ensure data accuracy and integrity.
• Works on special projects on behalf of the Division of Human Resources as needed. Assists in preparing departmental correspondence, forms, and other related documents.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, Training, and

Experience:

• Graduation from an accredited college or university with a bachelor’s degree.
• Four years of professional experience in the fields of human resources information systems, business administration, or systems administration.
• Project management experience and knowledge in the operation of public sector management systems is preferred.

Note:

Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position may be considered.

Knowledge, Skills, and Abilities:

• Ability to establish and maintain effective working relationships with HR colleagues, other departments, administrators, and the public.
• Skill in requirements gathering, problem solving, managing projects/programs, effective listening, and writing functional/technical documentation.
• Skill in the use of technology tools including SQL, Business Objects, SharePoint, the Power Platform toolset, and application programming interfaces preferred.

Skill in documenting test conditions, creating test data, testing programs, and analyzing results.

• Advanced skill in the use of database, spreadsheet, presentation, word processing, and related applications (MS Office Suite).
• Ability to quickly learn and apply new technologies to increase operational efficiencies.
• Ability to develop data models for reporting and databases.

Ability to analyze and evaluate the feasibility and suitability of information technology projects. Ability to exercise judgment to solve administrative problems where the answer is not apparent. Ability to process large amounts of…