Academic Program Specialist-Part time

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

Towson University is accepting applications for an Academic Program Specialist – part-time position to provide administrative assistance for the Office of Competitive Fellowships and Awards (OCFA). The successful applicant will work directly with OCFA Director in managing the program operations.

• Supports the Director of OCFA with administrative processes involved in the OCFA initiatives.
• Supports the Director of OCFA with administrative processes involved in the OCFA programs including academic year and/or summer student research fellowships programs. Communicates with the Office of Financial Aid, Payroll Office, Accounts Payable, Business Travel Office, Events and Conference Services, Student Housing, Postal Services, Printing Services, and Auxiliary Services for the purpose of administering programs. Performs other administrative and clerical duties (packing, mailing, attend info sessions etc.,)
  
  or as assigned by the Director.
• Collects and compiles applicant information through online forms in close coordination with the Director of OCFA. Reviews applications for completeness and manages routine communication about application process with student applicants and their faculty mentors.

• Reserves appropriate venues for OCFA events. Communicates with Events and Conference Services, with Aramark Catering, and with University Parking regarding the needs of the events. Rearranges light classroom furniture (tables and chairs), prepares audio/visual equipment and organizes catering for events including set‑up and take‑down as needed.
• Maintains good standing as Procurement Card holder and Diners Card holder with the University and completes the necessary reallocation and reconciliation paperwork.
• Cooperates with administrative staff of academic departments to complete the necessary paperwork for expenses related to student research and directors' travel.
• Facilitates all OCFA purchasing. Serves as Cost Center Manager for OCFA.
• Act as an OCFA representative for the Office of Human Resources to assist onboarding of student workers by completing the necessary paperwork.
• Manages access to, and upkeep of, OCFA space at the Undergraduate Research Center. Submits and tracks equipment and maintenance requests for the office.

• Monitors application processes for OCFA initiatives, compiles applications received through online form and forwards to the appropriate decision‑making committees.
• Maintains and updates mailing lists for faculty and students. Keeps systematic records of student participation and outcomes.
• Responds to requests from university units for data related to OCFA. Assists in preparing data for reports.
• Tracks, analyzes, and reports on student participation data in OCFA programs. Cooperates with the Office of Institutional Research to gather academic and demographic data about students. Creates periodic reports for assessment and evaluation purposes.

• Responds to email, telephone, and in‑person inquiries which may or may not require technical program knowledge, and refers questions to appropriate personnel.
• Edits, formats, and revises a variety of documents and materials created by others (i.e., emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors.
• Manages the permissions for the OCFA cloud‑based drives as assigned (SharePoint, One Drive, etc.). Manages the permissions for OCFA email groups.
• Edits and updates web pages for OCFA, proofreads information for grammatical, typographical, and content errors.
• Creates and posts informational flyers about OCFA events and scholarships in the…