Executive Administrative Assistant

Towson University (TU) has earned distinction as both a top‑100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second‑largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The Executive Administrative Assistant serves as a key administrative support professional for the Associate Vice Presidents (AVPs) of Facilities Operations and Planning, Design & Construction and Divisional Budget Officer (DBO). This position ensures the efficient operation of the Facilities Management office and facilitates seamless communication and coordination across campus leadership. This position also provides support to the Business Services unit for the Operations Division.

Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

• Administrative Support:
  Provide comprehensive administrative support to both AVPs and DBO, including calendar management, meeting coordination, travel arrangements, and expense reporting. Prepare, edit, and distribute correspondence, reports, presentations, and other documents on behalf of the AVPs and DBO. Maintain confidentiality and discretion in handling sensitive information and communications.
• Office Management:
  Oversee daily operations of the Facilities Management office, ensuring a professional, organized, and responsive environment. Manage office supplies, equipment, and vendor relationships to support operational needs. Coordinate onboarding and administrative support for new staff within Facilities Management.
• Communication & Coordination:
  Serve as a liaison between the AVPs, DBO and internal/external stakeholders, including senior campus leadership, contractors, consultants, and departmental staff. Draft and disseminate communications on behalf of the AVPs and DBO, ensuring clarity, professionalism, and alignment with institutional priorities. Coordinate and track follow‑up actions from meetings, ensuring timely completion and accountability.
• Project & Event Support:
  Assist in planning and executing departmental events, meetings, and workshops, including logistics, materials preparation, and attendee ณcotiation. Support special projects and initiatives led by the AVPs and DBO, including data gathering, scheduling, and progress tracking.
• Strategic Scheduling:
  Proactively manage complex calendars for both AVPs and DBO, balancing competing priorities and ensuring optimal use of time. Coordinate high‑level meetings with campus leadership, external partners, and project stakeholders, often involving multiple departments and tight timelines.
• Records & Documentation:
  Maintain organized records of departmental activities, communications, and project documentation. Ensure compliance with institutional policies and procedures related to records retention and administrative processes.
• Recruitment:
  May assist with coordination of personnel requirements for the department with the University’s human resources office to include entering requisitions into Taleo, scheduling interviews, follow up with candidates.
• Performs other necessary duties as required. Ensures confidentiality of all information.

• High school diploma.
• Four years of experience providing administrative support to senior leadership.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement

Respond on a year‑for‑year basis with 30 college credits being equivalent to one year of experience.

• Experience in a higher education setting preferred.

Salary and Benefits콘>

$48,138 annually and full University benefits that includes annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. When applicable, a 2.5% increase may be added to the annual salary, pending successful completion of the initial six‑month probationary period, for Indexed this position. To learn more about our benefits,  . TU also offers a variety of great perks and discounts, which can be found here .

This position will be open for a reiz 14 days. For consideration, please submit a cover letter and resume with your online application.